Executive Administrative Assistant

Gallup delivers analytics and advice to help leaders and organizations solve their most pressing problems. Combining more than 80 years of experience with its global reach, Gallup knows more about the attitudes and behaviors of employees, customers, students and citizens than any other organization in the world.

The executive administrative assistant we are looking for is a hands-on, highly energetic team player who can lead, orchestrate and support the efforts of Gallup business development executives in our Irvine, California, office located at 18300 Von Karman Avenue.

* manage calendars; arrange travel; and organize, schedule and prepare meetings * assist with company or client research to advance sales leads * provide hands-on support for executing marketing email campaigns and events * support proposal efforts * create client-facing memos and briefs * pull reports and document, update and track all sales activity in the CRM tracking system, including lead/prospect entry and marketing initiatives * provide outreach and follow up with clients and prospects * perform other special projects as needed

* An undergraduate degree is required. * Expertise and proven proficiency in Microsoft Word, Excel and PowerPoint are required. * Previous executive administrative or sales support experience is beneficial. * Experience using CRM system(s) is preferred. * Strong written and verbal communication skills are required. * Ideal candidates will have a strong sense of team, be self-directed and proactive, and remain positive during high levels of activity. * Applicants must be currently authorized to work in the United States on a full-time basis.