Administrative Assistant

Risk Strategies Company

(Hollow Lane)

Full Time

Job Posting Details

About Risk Strategies Company

Today’s complex, dynamic world of highly interconnected, globalized business requires a different approach to risk; smart, agile, innovative.

Summary

The Administrative Assistant will be responsible to provide a variety of administrative and clerical support to the office.

Responsibilities

* Provides overall clerical support to the office
    * Cover Reception Area when needed (responsibilities will include answering phones, incoming and outgoing faxes, regular and overnight outgoing mail, distributing incoming mail to the appropriate person, etc.)
    * Scans documents, off site storage management of documents, “deading” of files in accordance with departmental standards
    * Assists in the maintenance and up keep of copy machines, fax machines, typewriters, kitchen appliances, beverage cooler, water cooler, coffee machines, etc.
* Maintains general office supplies, printer supplies, business cards, stationery, etc.
* Maintains kitchen supplies, beverages, coffee, teas, and other pantry supplies.
    * Responsible for the up keep of the supply room, “dead” storage room, kitchen, conference rooms, and common work areas.
* Offers suggestions regarding increasing efficiency of use of equipment
    * Other functions may be assigned as business conditions changes and by management from time to time

Provides overall clerical support to the office
- Cover Reception Area when needed (responsibilities will include answering phones, incoming and outgoing faxes, regular and overnight outgoing mail, distributing incoming mail to the appropriate person, etc.)
- Scans documents, off site storage management of documents, “deading” of files in accordance with departmental standards
- Assists in the maintenance and up keep of copy machines, fax machines, typewriters, kitchen appliances, beverage cooler, water cooler, coffee machines, etc.
Maintains general office supplies, printer supplies, business cards, stationery, etc.
Maintains kitchen supplies, beverages, coffee, teas, and other pantry supplies.
- Responsible for the up keep of the supply room, “dead” storage room, kitchen, conference rooms, and common work areas.
Offers suggestions regarding increasing efficiency of use of equipment
- Other functions may be assigned as business conditions changes and by management from time to time

Ideal Candidate

Associates degree (good performance in any field of study) preferred; and one to three years of related experience in an receptionist/administrative role; or equivalent combination of education and experience
Possess excellent verbal and written communication skills and exceptional interpersonal communication skills
Demonstrate ability to operate and manage a phone system
- Ability to effective establish rapport, present information and respond to questions from managers, employees and clients
Proficient computer skills, in particular Microsoft Office suite
Ability to multi-task and maintain organization in a fast paced, changing environment
- Demonstrate ability to solve and define practical problems, collect data, establish facts and draw valid conclusions
Ability to write reports and business correspondence
- Demonstrate to effectively establish rapport, present information and respond to questions from team members, employees and clients