Administrative Assistant

Today’s complex, dynamic world of highly interconnected, globalized business requires a different approach to risk; smart, agile, innovative.

The Administrative Assistant will be responsible to provide a variety of administrative and clerical support to the office.

* Provides overall clerical support to the office * Cover Reception Area when needed (responsibilities will include answering phones, incoming and outgoing faxes, regular and overnight outgoing mail, distributing incoming mail to the appropriate person, etc.) * Scans documents, off site storage management of documents, “deading” of files in accordance with departmental standards * Assists in the maintenance and up keep of copy machines, fax machines, typewriters, kitchen appliances, beverage cooler, water cooler, coffee machines, etc. * Maintains general office supplies, printer supplies, business cards, stationery, etc. * Maintains kitchen supplies, beverages, coffee, teas, and other pantry supplies. * Responsible for the up keep of the supply room, “dead” storage room, kitchen, conference rooms, and common work areas. * Offers suggestions regarding increasing efficiency of use of equipment * Other functions may be assigned as business conditions changes and by management from time to time

* Associates degree (good performance in any field of study) preferred; and one to three years of related experience in an receptionist/administrative role; or equivalent combination of education and experience * Possess excellent verbal and written communication skills and exceptional interpersonal communication skills * Demonstrate ability to operate and manage a phone system * Ability to effective establish rapport, present information and respond to questions from managers, employees and clients * Proficient computer skills, in particular Microsoft Office suite * Ability to multi-task and maintain organization in a fast paced, changing environment * Demonstrate ability to solve and define practical problems, collect data, establish facts and draw valid conclusions * Ability to write reports and business correspondence * Demonstrate to effectively establish rapport, present information and respond to questions from team members, employees and clients