Supervisor Office Services

Republic Services, Inc.

(Phoenix, Arizona)
Full Time
Job Posting Details
About Republic Services, Inc.
At Republic Services, we are passionate about what we do because we are passionate about you – our customer. Every day, we strive to make your world and our planet better. We are committed to providing reliable and responsible recycling and waste disposal services to you because we know our efforts have a direct impact on your homes, your communities, and your businesses.
Summary
The Office Services Supervisor is responsible for coordinating, organizing, planning and executing administrative and facilities management services within a Company site or location, including services related to security, janitorial, purchasing, material control, shipping, receiving, invoice processing, office services, and general administrative support. The Office Services Supervisor also is responsible for coordinating and implementing office moves, leasehold improvements, renovation activities, food services management, mail, messenger service, records storage, space allocation, office supplies, furniture and equipment and miscellaneous services. The Office Services Supervisor develops and implements new or improved systems and procedures and maintains established standards of operation for special projects or programs.
Responsibilities
Coordinates multiple, complex office services functions with minimal guidance, including coordination with building engineering on building/ facilities maintenance issues. * Coordinates and administers activities of on-site contractor to ensure janitorial services are efficiently provided within facility. * Selects and directs all contracted service providers for facilities, food services, and office equipment. * Coordinates all space allocation for both current and newly hired employees, ensuring that they have ample and appropriate work space. This includes coordinating all internal moves and overseeing construction of additional workspace as needed, with requisite approvals. * Coordinates all security activities for the facility, including information, personnel and physical security based on established standards. * Formulates, recommends and implements objectives, plans, systems and procedures to reduce costs and improve efficiency in the support of the environment and all personnel. * Oversees the fire alarm system, including maintenance and scheduling of the fire drills and emergency response. * Manages and maintains office employee security badges and clearance including employees’ photo identifications and key schedules. * Coordinates new data and power drops for the office. * Assesses, maintains and implements repairs for office equipment and furniture defects. * Facilitates lighting management and organization. * Purchases material and services in accordance with Company Procurement policies and procedures in response to approved requisitions. * Ensures adequate stocking in kitchens and café in support of food services. * Administers and coordinates receipt of material into purchasing/material control database and coordinates resolution of problems such as duplicate shipments, damaged goods and under/over shipments with vendors. * Performs on-site support to accounts payable function by verifying invoices against purchase orders, ensuring accurate coding, securing credits where appropriate, processing credit memos and resolving errors and discrepancies. * Assists all departments with the upkeep, safety and appearance of their work areas, including ensuring they have ample file cabinets and storage space in order to keep their hallways, cubicles and office areas free of boxes and clutter. * Operates the mail room function. * Provides front line response on any situation involving illness or injury. * Follows established process and manages the process of moving records off-site for archive. * Assists in the preparation of operational, financial and budgetary reports. * Provides general administrative support and handles a wide range of administrative assignments and special projects involving gathering information, analysis and preparation of reports used to make decisions. * Ability to be accessible and “on call” for emergency situations during non-working hours. * Performs other job-related duties as assigned or apparent.
Ideal Candidate
* Preferred Qualifications: * Experience with Six Sigma LEAN. * IFMA Facilities Management Professional Certification. * Experience in Emergency Response Planning. * Certified First Aid/CPR/AED Responder. * Minimum Qualifications: * High School Diploma or G.E.D. * Minimum of 5 years of experience with in-depth facilities management, including security; janitorial services; safety compliance; vendor management; mechanical, electrical and plumbing; material control; shipping and receiving; mailroom; and records management. * Other Knowledge, Skills & Abilities: * Demonstrated leadership, motivational and teamwork skills and abilities. * Excellent verbal, written and presentation skills and the ability to deal with people at all levels of the organization, including senior management. * Proficiency in Microsoft Office, including Word, Excel and Outlook. * Ability to organize, control and coordinate a wide range of ongoing administrative activities and special projects. * Ability to manage to an established budget, form strong relationships with suppliers and follow established procurement practices. * Excellent organizational skills. * Strong initiative and good decision-making ability. * Strong prioritization skills. * Enthusiastic, can-do attitude with an emphasis on quality customer service and satisfaction. * Organization and stress management skills. * Ability to multi-task several diverse duties simultaneously with attention to detail.

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