Office and Facilities Assistant

MediaRadar is a SaaS company created to provide real-time advertising insights and give you the tools to outsmart your competition – all while streamlining the sales process.

We offer unique, customizable advertising tracking software for over 2.3 million brands across more than 16,000 magazines, websites, and e-newsletters. MediaRadar clients receive the compelling market analysis they need, the personal service they want, and the ease of use they love.

You’ll be responsible for a diverse list of responsibilities, from ordering and stocking both the office supplies and pantry to helping our IT department with new employee set-up. Also serving as the first point of contact for all visitors, the Office Assistant is the MediaRadar welcome wagon! This is a great opportunity for someone with excellent communication skills, is pro-active and attentive to detail.

• Ensures the smooth running of day to day operations around our offices
• Anticipates needs and stocks office supplies and pantry items
• Maintains a monthly supply, food and beverage budget
• Works with building management on facilities issues and upkeep
• Maintains office and facilities equipment by completing routine and preventative maintenance or outsourcing when needed
• Troubleshoots all facilities issues and ensures repairs are made in a timely manner
• Answers staff and visitor facilities related questions
• Proactively communicates status of facilities and office projects and repairs to all employees
• Assists IT department with new hire desk and computer set up
• Troubleshoots basic desktop computer related issues and conducts routine printer maintenance
• Receives and distributes all publications, mail and other deliveries to appropriate parties
• Greets all visitors and sets them up in the appropriate conference room
• Helps with company event logistics and execution

• 1-2 years in a facilities or office administrator role
• Approachable, engaging and outgoing
• Strong verbal and written communication skills
• Proven ability to manage a monthly budget
• Detail oriented
• Ability to research problems and implement solutions
• Must be reliable and punctual
• Sense of humor and entrepreneurial spirit are non-negotiable!