Facilities Maintenance Supervisor

The King County Library System operates as one where unity provides value. The system-wide approach to collections, technology, and general support of library operations frees the staff to concentrate on service, and results in buildings and collections that are maximized around the needs of patrons. This system-wide approach differentiates The King County Library System. It’s why KCLS is the best public library in the United States.

**Job Number 2015-00177** This position has been re-posted to order to increase the pool of qualified applicants. King County Library System currently seeks qualified applicants for the Facilities Maintenance Supervisor position to manage the Buildings and Grounds work group to assure that all facilities are esthetically appealing, structurally sound, safe, free from health hazards and in compliance with public laws and administrative rules.

**Required Application Material:** Please attach a cover letter addressing how you meet or exceed the minimum qualifications listed with your application material. **Essential Duties/Major Responsibilities:** * Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform. * Supervises maintenance workers including their selection, training and development, performance assessment, work priorities and other human resource issues. Coordinates work assignments and workflow within the department. * Reviews work orders and establishes priorities, develops cost estimates, establishes work schedules and individual work assignments. Prepares annual budget to enable the completion of the work. Coordinates the work orders with other facility projects. * Establishes schedules for routine maintenance of all facilities. Works with major vendors to complete the preventive maintenance. * Conduct periodic inspections of each facility to determine overall condition and needed repairs. Provides onsite supervision for special projects. * Prepares maintenance records and prepares reports as necessary or as directed. * Responds to questions and concerns from other staff members regarding maintenance issues. Prepares periodic reports about the work quality and quantity in the work group. * Responds to emergency maintenance/security requests as needed. Manages the overtime and on-call responses for the maintenance workers. * Solicits bids from vendors and contractors to carry out the work of the division. Understands and adheres to the public works policy for the library district. * Provides oversight and coordination to maintain the library district's fleet of vehicles, including shipping department trucks. * Reads and interprets construction plans and specifications in order to troubleshoot maintenance problems or to assist in design work with consultants. Provides shop drawings or sketches for details and descriptions. **Secondary Duties:** * Prepares monthly status reports for maintenance projects and preventive maintenance. * Supervises the time reporting for payroll. Oversees the maintenance of staff records such as reporting accurately and timely absences. Analyzes workload and make adjustments; anticipates the premium pay for special duties. * Provides management views for the collective bargaining negotiations and for contract administration. * Performs other related duties as required or as assigned.

**Education and Experience:** * Bachelor's degree from an accredited college or university in a work related field with coursework in facilities maintenance, construction management, engineering, architecture or related courses. * Four to six years of facilities maintenance experience, including at least 2 years of supervisory experience. Additional directly related work experience may be substituted for equivalent higher education. * Or any equivalent combination of education and experience that provides the necessary qualifications to successfully perform the duties of the position. **Knowledge Skills and Ability:** * Considerable knowledge of building trades or a specialty area within the trades. * Considerable knowledge of construction techniques and materials. * Considerable knowledge of building construction. * Considerable knowledge of building systems (mechanical, electrical, plumbing, HVAC). * Considerable knowledge of project management. * Considerable knowledge of English and math. * Considerable knowledge of principles of supervision including human resources policies and procedures. * Working knowledge of landscaping techniques. * Working knowledge of safety procedures and safety laws. * Working knowledge of contract administration. **Ability to:** * Effectively supervise employees to maximize their productivity and potential. * Manage several projects at once and adapt to changing needs. * Use diplomacy and tact to establish and maintain relationships with peers, subordinates and vendors. * Clearly and succinctly communicate ideas and thoughts both verbally and in writing. * Determine the most cost effective method of repair. * Manage time to maximize productivity. * Communicate problems/symptoms and solutions to supervisor, internal customers, subordinates and vendors. * Persuade others whose objectives may differ from those of KCLS. * Evaluate problems and find cost effective solutions. * Estimate cost of repairs. * Develop and administer budgets for the department and/or for contracted services. * Develop and maintain positive relationships with customers and vendors. * Anticipate future needs/problems and plan for their correction. **Skill in:** * Diagnosing and solving problems with facilities and related systems. * The use of computer software and hardware. * Listening to, understanding and interpreting described symptoms and needs of patrons, staff and customers. * Negotiating and administering vendor contracts. * Providing positive leadership to the workforce. * Developing and training assigned staff members. **Special Requirements:** * The job incumbent must have a valid Washington State driver's license. **Physical Demands** * While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear, and to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. **Work Environment** * Work is performed in a normal office environment, with some fieldwork required. Work involves considerable use of a personal computer. The job incumbent maintains an on-call status and responds to maintenance emergencies.