Receptionist / Office Services Assistant

A. O. Smith Corporation is a global leader applying innovative technology and energy-efficient solutions to products marketed worldwide. We are one of the world's leading manufacturers of residential and commercial water heating equipment, offering a comprehensive product line featuring the best-known brands in North America and China.

Support the company by greeting, welcoming, and directing visitors and notifies company personnel of their arrival. Performs miscellaneous administrative activities such as booking meeting rooms, data entry, organizing and distributing mail, receiving and sending courier packages. May also be responsible to maintain security of lobby area.

* Greets visitors, ascertains nature of business and contacts appropriate personnel for visitors. * Review system maintenance requests and do data entry changes as necessary. * Oversees mailroom operations and requests * Administers office security badge system * Maintains visitor logs and distributes/collects appropriate visitor identification badges. * Maintains office supplies through the ordering, follow-up and stocking of materials. * Manages maintenance and supplies for copy and fax machines * Manages the lobby monitor to display the appropriate information for all visiting groups. * May manage catering or room set up for various events as requested. * Maintains company phone list. * Processes and reports on UPS shipments * Reconciles invoices and processes purchase orders * Enters and processes electronic documentation * Provides clerical support to Benefits and Human Resources Department, as needed * Other responsibilities may be assigned as needed.

* A minimum of 6 months of receptionist work experience is required. * A high school diploma or GED equivalent is also required; an associate or bachelor's degree in business administration or another applicable discipline is preferred. * Previous office support experience is also preferred. * Excellent interpersonal and communication skills and strong ability to prioritize multiple tasks is needed. * Proficient in Microsoft office; Word, Excel, Power Point, Outlook, etc.