Business Assistant

ICONMA is a global information consulting management firm providing Professional Staffing Services and Project-Based Solutions for organizations in a broad range of industries.

The Business Assistant II helps to ensure a coordinated effort across the business units, geographies and functional areas in a specific client location for a Contract Management Project. He/she will drive excellence across the unit with consistent and efficient processes, timely execution of projects with a high level of service and professionalism.

• Identify contract attributes (metadata) for various purchasing contracts and agreements to support new contract life-cycle management system.
• Represent the unit through effective communications with internal customers, including face to face, written and telephone communications
• Perform administrative duties including: data entry and report maintenance, along with planning and coordinating meetings
• Filing and file maintenance (includes a variety of administrative documents, confidential material, general correspondence, etc.).
• Perform other job-related duties as assigned.

Education:

• Associate's degree or equivalent combination of education and experience is required
• Bachelor's degree preferred

Experience:

3-5 years related experience or equivalent combination of education and experience

Required skills and abilities:

• Ability to read and interpret legal contract language. Purchasing background or Paralegal experience is preferred.
• Demonstrated excellent organizational, project and time management skills with strong detail orientation
• Proficient with Microsoft Office products (Outlook, Word, Excel, PowerPoint & Access)
• Professional and effective verbal and written communication skills
• Experience working on the Internet and with email
• SAP business management software experience preferred
• Proven ability to manage highly confidential & sensitive information
• Ability and willingness to maintain a calm demeanor while operating in a fast-paced and dynamic environment
• Ability to multi-task

Physical demands:

Extensive computer use.

Work environment:

Normal office environment