Administrative Support

At Material in Motion we are dedicated to serve our customers through a wide range of custom fit services that address their needs and contribute to the ever-growing success of their operations.

We are currently seeking an Administrative Support for our corporate headquarters. Data entry of employee hours and processing of weekly payroll

• Process and maintain records of employee expense reports
• Process all new-hire and termination paperwork
• Manage and secure all employee confidential personnel files
• Send employment offer letters
• Initiate background investigation requests. Conduct reference checks if needed.
• Recruiting
• Perform general clerical duties including but not limited to filing, photocopying, faxing, mailing, and overall front desk support
• Support office staff with special projects and other administrative duties as needed.
• Track and follow-up with employees for HR required paperwork and review for accuracy.
• Assist with annual Benefits Enrollment and other Company related activities.
• Ensure all posted compliance material is up to date

• Knowledge of basic Human Resources procedures.
• Professional demeanor and the ability to handle sensitive or private information with complete confidentiality and tact.
• Strong written and verbal skills
• Attention to detail and organizational skills
• Excellent customer service skills and follow-up with a sense of urgency.
• Strong Microsoft Office applications experience, including Word, Access, Outlook, PowerPoint, and Excel.
• Ability to work with people of diverse backgrounds
• Strong understanding of payroll and employee forms processing
• Strong organizational and interpersonal skills
• Must have excellent written and verbal communication, and collaboration skills

Experience and Education Requirements:

• A minimum of 3-5 years of work experience in an Administrative and/or HR role.
• 2-3 years experience with payroll processing
• High School Diploma / GED required. Associates/ Bachelors Degree within field preferred but not required.

Please do not apply if you are any of the below:

• Not a self-motivator
• Have no experience in this field.
• Do not want to work hard
• Not a team player.
• Have a bad attitude
• Not willing to learn