Administrative Assistant

It’s what we do. A more connected world means more opportunities. That’s why customers count on our diverse portfolio of transporta, e-commerce, and business solutions. Our air, ground and sea networks cover more than 220 countries and territories, linking more than 99 percent of the world’s GDP.

Under the direction of the Manager, the Administrative Assistant provides clerical support to the department in accordance with company policies and procedures FIELD: Under the direction of the Sr. Manager, the Administrative Assistant provides clerical support to the department in accordance with company policies and procedures

* Answer incoming phone calls and assist the caller or direct them to the correct person/department * Maintains calendar(s) and schedules meetings * Processes weekly invoices by obtaining appropriate approvals and routes to Accounts Payable for payment * Files and records each invoice on the Invoice Register. Follows up on delinquent accounts. * Prepares materials needed for conferences, correspondence, appointments, meetings, and conference calls * Performs other administrative duties such as making copies, faxing and filing * Completes special projects as assigned * Data enters existing information to complete weekly/daily reports. Prints reports to maintain in binder. * Performs other duties as assigned FIELD: * Answer incoming phone calls and assist the caller or direct them to the correct person/department * Process weekly invoices by obtaining appropriate approvals and route to Accounts Payable for payment. File and record each invoice on the Invoice Register. Follow-up on delinquent accounts * Perform other administrative duties such as copy, fax, file, etc * Order office and hub supplies * Data enter existing information to complete weekly/daily reports. Print reports to maintain in binder * Prepare, coordinate, and ship paperwork going to the corporate office * Coordinate, schedule, and prepare materials for hub meetings * Make travel arrangements for hub management * Perform other duties as assigned Human Resources Support Activities (varies by hub size and staffing): * Provide employment applications for external applicants and current temporary agency employees. Answer basic questions regarding available shifts, pay, interview process, etc * Review incoming applications for completeness. Schedule applicants for interview or disposition appropriately * Based on management feedback after interview, either schedule candidate for orientation or disposition applicant appropriately * Submit background checks, and when necessary set up drug screen appointments; provide candidate with the necessary supplies to take for drug screen * Maintain and communicate interview schedule for all open positions in the hub * Prepare materials for new hire orientation * Build new hire files for hub records and for NBHQ HR Administration. Identify necessary approvals and route file to appropriate managers and then send to NBHQ HR Administration

**Minimum Education** * High school diploma or GED required **Minimum Experience** * Two (2) years experience required in clerical support or related area; basic knowledge of fax and copier machines is preferred * One (1) year experience required in clerical support or related area; basic knowledge of fax and copier machines is preferred **Required Skills, Abilities and / or Licensure** * Attention to detail is required * Strong written and verbal communication skills are required * Experience with Microsoft Word, Excel and PowerPoint are required * Strong organizational and time management skills * Ability to work independently and under minimal supervision * Ability to communicate with all levels of management * Bi-lingual (English/Spanish) preferred but not required