Administrative Coordinator, Retail Brokerage

JLL

(San Francisco, California)
Full Time
Job Posting Details
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.
Summary
Provide high level support to a group of real estate professionals, often handling a large amount of details relating to complex real estate transactions. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team-oriented environment.
Responsibilities
* Prepare marketing materials such as proposals and presentations, often with a short lead-time * Prepare Letters of Intent, customer and prospect correspondence, reports, account invoices, etc. with direction from brokers * Assist with gathering information and completing market surveys, including collecting building information, maps and pictures, CoStar data, and creating building tour books * Process deal file paperwork; gather and label required documents; obtain necessary approvals * Update and maintain company Contact Relationship Management database to track prospects, clients and deal information * Perform analytical searches in CoStar and LoopNet * Manage, update and post deal in the financial system * Update and maintain broker bios and other marketing related material as needed * Primary point of contact for brokers on IT issues, email, voicemail, cell phones, and other technology and equipment * Prepare and track broker expense reports in PeopleSoft * Interact with clients, coordinate business-social and work events, broker open houses * Perform general administrative duties such as answering phones, filing, faxing, processing mail, printing, binding, ordering office supplies and stocking, scheduling meetings and making travel arrangements to further support and leverage the sales process * Duties assigned as business needs require
Ideal Candidate
* High school diploma; some college preferred * High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, InDesign, Outlook, Mapping and database software * Minimum two to three years experience supporting multiple people preferably in the commercial real estate industry or other professional services organization * Strong organizational, interpersonal and communication skills * Strong proofreading and editing abilities * Resourceful self-starter; pressure-durable * Flexibility to work last minute overtime as needed
Compensation and Working Conditions
Benefits Benefits included

Additional Notes on Compensation

Total Rewards reflects JLL’s investment in employees’ needs and preferences in Career, Recognition, Well-being, Benefits and Pay. We offer a competitive salary and benefits package.

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