Office & Marketing Administrative Coordinator

Amec Foster Wheeler designs, delivers and maintains strategic and complex infrastructure assets across a range of markets and is structured around four business units. The engineering and project delivery operations will be managed through three geographic business units: Americas; Northern Europe & Commonwealth of Independent States; Africa, Middle East, Asia & Southern Europe. The Global Power Group, the power equipment business, will operate across all geographies.

Amec Foster Wheeler Environment & Infrastructure’s Salt Lake City, UT office is seeking an Office & Marketing Administrative Coordinator with a minimum of 10 years of experience with coordinating, developing and producing proposals, project financial coordination, and office administration. This position requires a candidate with effective time-management, written communication, planning, organization and interpersonal skills. The ideal candidate has the ability to take initiative, work independently and coordinate efforts with multi-discipline teams. The candidate must possess excellent attention to detail and have the ability to produce high quality work under short time constraints.

* Will be responsible for managing a document control system, review of project data, aiding Business Analyst and Project Managers with accounts payable processing, check requests, contract and change order documentation and approvals, project opening, research of vendor payments, obtaining project related insurance * Office HR Contact * Maintains files and records (hard copy and electronic) for projects, invoices, correspondence, etc. * Researches and resolves routine administrative and staff functional support issues as they arise * Lead and/or assist with the coordination, development and production of proposals, SOQs and presentations, ensuring the highest quality of information and documentation output * Participate in all aspects of marketing deliverables including the development and updating of standard materials (project job descriptions, resumes), writing, graphics, document editing, content review, printing and final document assembly * May arrange meetings; aides with new hires, escorts visitors from/to lobby, makes arrangements and provides setup for meetings and catered events * May perform a variety of clerical duties; checks records; prepares correspondence and presentations * Receive and distribute mail; route documents * Provide telephone support to individuals and/or groups

* High School Diploma or equivalent * 10+ years of related experience * Self-starter with strong oral and written communications skills * Detail oriented, proactive individual who takes ownership of his/her work * Proficiency in following software: * Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, Project * Adobe Acrobat Professional * Web enabled databases * Capability and experience with developing graphics (covers, org charts, flow charts, etc.) is highly preferred * Ability to operate basic office equipment * Knowledge of basic telephone procedures and practices * Knowledge of fundamental filing systems and procedures * Availability to work outside normal business hours as required * An overall knowledge of company policies, practices, organizational structure and office procedures * Preferred experience with basic data entry or data management systems * Working knowledge with the construction/engineering industry strongly preferred * Able to lift 30 lbs. without painful stress or injury * Able to sit long periods of time without painful stress or injury * Must pass drug test, background check and must have a satisfactory driving record in accordance with the Company's driving (MVR) policy