Administrative Assistant

Aetna

(Hartford, Connecticut)

Full Time Travel Required

Job Posting Details

About Aetna

Aetna is a diversified health care benefits companies, providing individuals, employers, health care professionals, producers, and others with innovative benefits, products, and services. It is serving an estimated 46.7 million people with information and resources to help them make better decisions about their health care.

Summary

The Administrative Assistant is responsible for providing administrative support to attorneys in a manner consistent with the highest levels of performance and professionalism within the Legislative Analysis Unit of Aetna.

Responsibilities

The successful candidate for this Administrative Assistant position will work in the Legislative Analysis Unit. The Administrative Assistant will:

* Independently perform varied administrative duties related to functional areas such as in-taking and logging legal requirements and information, vendor support and problem resolution, and preparing communications and reports.
* Interact with individuals at all levels of the organization and all vendors. 
* Make meeting arrangements and handle mail.
* Create/prepare materials and reports, e.g., PowerPoint presentations, Word documents, Excel spreadsheets, meeting agendas, and communications and ensure distribution to appropriate individuals in a timely manner. 
* Review documents to ensure accuracy and quality, and revise as needed. 
* Create, manage, and facilitate access to office documents in accordance with enterprise records management procedures and internal team processes. 
* Create, maintain and update SharePoint sites and shared drives. 
* Work effectively as an integral member of a team 
* Operate and maintain office equipment.

The successful candidate for this Administrative Assistant position will work in the Legislative Analysis Unit. The Administrative Assistant will:

Independently perform varied administrative duties related to functional areas such as in-taking and logging legal requirements and information, vendor support and problem resolution, and preparing communications and reports.
Interact with individuals at all levels of the organization and all vendors.
Make meeting arrangements and handle mail.
Create/prepare materials and reports, e.g., PowerPoint presentations, Word documents, Excel spreadsheets, meeting agendas, and communications and ensure distribution to appropriate individuals in a timely manner.
Review documents to ensure accuracy and quality, and revise as needed.
Create, manage, and facilitate access to office documents in accordance with enterprise records management procedures and internal team processes.
Create, maintain and update SharePoint sites and shared drives.
Work effectively as an integral member of a team
Operate and maintain office equipment.

Ideal Candidate

**Background/Experience**

* 2-5 years experience within corporate healthcare or insurance environment or within law firm specializing in health related law is desired
* Previous administrative experience within a corporate law department, law firm, or compliance department is required.
* Strong written and verbal communication skills are required
* Adaptability to shifting work demands is required
* Expertise in Word, Excel, PowerPoint, and use of technology is required

**Education**

The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.

**Functional Experiences**

* Legal/Compliance - state/federal legislation implementation/1-3 Years
* File Maintenance/4-6 Years
* Data Entry/4-6 Years
* Reports/4-6 Years

**Technology Experiences**

* Technical - Aetna Applications/Legislation Tracking/1-3 Years/Administrator
* Technical - Aetna Applications/Compliance Web Site/1-3 Years/Administrator
* Technical - Desktop Tools/Microsoft Word/4-6 Years/End User
* Technical - Desktop Tools/TE Microsoft Excel/4-6 Years/End User

**Required Skills**

* Technology/Leveraging Technology
* General Business/Communicating for Impact
* General Business/Maximizing Work Practices

**Desired Skills**

* General Business/Applying Reasoned Judgment/Foundation
* General Business/Turning Data into Information/Foundation
* Leadership/Collaborating for Results/Foundation

Background/Experience

2-5 years experience within corporate healthcare or insurance environment or within law firm specializing in health related law is desired
Previous administrative experience within a corporate law department, law firm, or compliance department is required.
Strong written and verbal communication skills are required
Adaptability to shifting work demands is required
Expertise in Word, Excel, PowerPoint, and use of technology is required

Education

The highest level of education desired for candidates in this position is a Associate's degree or equivalent experience.

Functional Experiences