Data Specialist

Here at Yuma Elementary School District One we believe education should be an adventure where every child is thrilled to learn. We foster an environment that challenges students to develop their innate talents and abilities to the fullest. This investment in our children will enrich our community for years to come.

The job of Data Specialist is done for the purpose/s of providing clerical support to assigned Teaching, Learning, and Research teams; communicating information to staff and the public; maintaining complete and accurate records; and providing information and/or direction as requested.

**Essential Functions** - Answers questions from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing general information and/or routing inquiries. - Attends department and/or in-service meetings (e.g. Teaching, Learning, and Research teams, etc.) for the purpose of conveying and/or gathering information required to perform functions. - Collects data (e.g. student, Family- including primary language, budget/ payroll, Grants - federal, migrant, Title I, 21st Century, McKinney Vento, etc.) for the purpose of preparing reports and/or processing forms and providing assistance for programmatic decision-making. - Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements. - Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability. - Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins, periodic reports, student test results, family demographics, etc.) for the purpose of communicating information to other parties and/or agencies. - Processes documents and materials (e.g. work orders, expense claims, invoices, student, Family- including primary language, budget/ payroll, Grants - federal, migrant, Title I, 21st Century, McKinney Vento, etc.) for the purpose of providing required information. **Other Functions** - Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit. **Responsibilities include**: - working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; operating within a defined budget. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

- SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. - Specific skill based competencies required to satisfactorily perform the functions of the job include:operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records.; classifying data and/or information. - KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. - Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices.; keyboarding; recordkeeping and record retention practices; three (3) or more years of progressively responsible recordkeeping. - ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use basic, job-related equipment. - Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using standardized methods. - Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. - Problem solving is required to identify issues and create action plans. - Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. - Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; working with frequent interruptions; working as part of a team; maintaining confidentiality; being attentive to detail; meeting deadlines and schedules; adapting to changing work priorities; analyzing issues and determining appropriate course of action; displaying tact and courtesy; and working with detailed information/data.