Administrative Assistant

Founded in 1993, Rose International is a leader in providing Workforce Solutions and Information Technology Solutions nationwide. We have 19 offices across the U.S, and offer thousands of opportunities across the industries we service.

The main function of an administrative assistant/executive assistant is to provide high-level administrative support to General Manager and staff which includes, managing calendar for meetings and appointments, coordinates domestic and international travel plans, creating expenses reports, presentations, event/meeting planning coordination, invoice tracking and processing, file maintenance, ordering office supplies and catering, etc.

* Schedules and manages General Manager’s calendar for meetings and travel. * Manages GM’s email in-box, scan incoming correspondences to determine their significance and handle where possible. * Coordinates meeting logistics – room reservations, catering, conference call/video conference coordination, visitor badges, wireless guest access and pre-read materials as needed. * Makes domestic and International travel arrangements for assigned Managers. * Creates expense reports for General Manager’s review. * Assists with on-boarding and off-boarding process for employees and contractors including office moves, computer equipment, etc. * Assist staff with procurement of office supplies, business cards, cell phones, etc. * Manages Purchasing Card including timely reconciliation of monthly charges. * Setup and maintenance of email distribution and contact lists. * Supports staff by providing prompt and accurate creation and editing of PowerPoint and Word documents. * Works independently within defined key job responsibilities; identifies needs and proceeds on routine, well-defined tasks with minimal or no supervision.

* High School Diploma * 5-7 years of administrative assistant or related experience. Experience working with executives highly preferred. * Preferred Qualifications: * Business knowledge and/or experience working with or within client are highly desirable. * Experience with Concur / CTEREX travel booking and expense reporting tools. * Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills. * Ability to work independently and manage one’s time. * Ability to keep information organized and confidential. * Proficiency in using Microsoft Outlook to manage multiple calendars * Intermediate to advanced proficiency in Microsoft Word, Excel, PowerPoint. * Must be self-motivated, learns quickly, anticipates needs, works independently and has demonstrated ability to multi-task. * Must be flexible, and be accustomed to ever-changing priorities and tasks. Ability to handle last-minute changes quickly. * Have strong interpersonal skills and must be able to work effectively with a diverse group of people, possess strong skills in areas of teamwork and communication, and organization. * Ability to build rapport and establish positive working relationships.