Communications and Events Associate

We envision a dynamic and innovative federal government that effectively serves the American people.

The Partnership is seeking a detail-oriented professional, with a strong commitment to public service and at least two to three years project and event planning experience, to provide day-to-day management of our annual Samuel J. Heyman Service to America Medals (Sammies) program and related events. Responsibilities include building project plans and timelines, identifying target audiences and outreach strategies, and strengthening partner relationships. The Program Associate will report to the Director of Programs and Events and will also play a key role in planning other Partnership events—such as panel discussions, workshops and receptions—by leading teams in the production of electronic invitations, online registration and event check-in procedures. Specific responsibilities may vary from event to event and may include speaker outreach and follow-up, data entry, room set-up and other roles, as needed. .

**Service to America Medals (Sammies)** – servicetoamericamedals.org The Sammies are presented annually to honor outstanding federal employees who have made significant contributions to our country. By recognizing excellence in the federal workforce, we send a powerful message to the American people about the importance of a strong civil service and seek to inspire a new generation to serve. - Spearhead outreach to federal agencies and partner organizations to solicit nominations. Serve as the primary point of contact for collecting and organizing nominations and answering questions. - Manage the Partnership’s internal review process for determining the finalists, including the preparation and approval of profile articles about their work and accomplishments. - Facilitate recruitment and participation of the prestigious selection committee, including invitation letters and follow-up, distribution of voting information and compiling votes. - Help organize the finalist announcement event on Capitol Hill, including venue set-up, catering, invitations, registration, finalist recognition, etc. - Assist with event planning, invitations, RSVPs, seating arrangements, and overall success of awards gala and pre-gala luncheon, including participation by program sponsors and other important stakeholders. - Maintain contact with and engage past winners and finalists in other Partnership programs and projects. **Event Invitations and Contact Management** The Partnership uses Salesforce and Convio/Luminate Online Marketing to manage our organizational contacts and prospects, and to manage and document communications to our key audiences. The Communications Team oversees the integrated use of this cloud-based tool across the organization for effectively marketing the Partnership’s initiatives and events. - As a member of the communications outreach and database team, help lead programmatic teams in identifying audiences and developing invitations; tracking and managing event registration; managing event check-in and recording attendees; and recording outreach and participation of events speakers and VIPs.

- Commitment to public service issues and the mission of the Partnership. - Excellent oral and written communication skills. - Well-organized and detail-oriented. - Experience or interest in designing and implementing integrated social marketing programs and/or issue advocacy campaigns that include large-scale events to deliver an organization’s strategic messages. - Experience or interest in building and engaging collaborative partnerships and coalitions. - Experience using complex database software to manage and communicate with organizational contacts. Experience using Salesforce and Convio preferred. - Able to work in a fast-paced, rapidly changing environment and to organize multiple and varied projects simultaneously. - Strong interpersonal skills, including ability to work independently and as part of a team. - Willingness to occasionally work early mornings, evenings and weekends when needed to prepare for events or meet project deadlines. - Bachelor’s degree in communications, marketing, event management or similar field, or equivalent work experience. .