Executive Assistant and Office Manager

NRG is the leading integrated power company in the U.S., built on the strength of the nation's largest and most diverse competitive electric generation portfolio and leading retail electricity platform. A Fortune 200 company, NRG creates value through best in class operations, reliable and efficient electric generation, and a retail platform serving residential and commercial businesses.

* Provide executive administrative support to President of NRG Renewables: including composing and typing correspondence; answering phones; scheduling meetings and appointments; maintaining files, prioritizing mail, email, and phone calls; processing timecards, expense accounts; coding invoices and directing to appropriate staff for approval and payment in an expedient manner. * Develop positive relationships across all levels of the internal organization and with external individuals and groups at senior levels; represent NRG Renewables in a positive, professional manner; function as a team player and use group process skills to accomplish team goals. * Manage a team of administrative assistants in the San Francisco office, and coordinate closely with other administrative personnel in business unit to drive consistency in approach and culture. * Manage schedule in order to allow time for the supported executive and associated personnel to complete their work including, quarterly operating review meetings, board correspondence, board committee meetings, weekly reporting requirements, staff meetings, etc. * Review information from a variety of sources to maintain knowledge of the business, project activities, and operational issues. * Proactively coordinate travel including arranging for airfare, hotel, ground transportation, and meeting room/venue reservations; act as a liaison between offsite travel company being the first contact for problems and assisting with problem resolution. * Coordinate meeting rooms and any necessary audiovisual equipment and materials; arrange for catering if necessary. * Serve as liaison to facilities and building management, develop the space plan to include cubicle assignments. Procure and maintain adequate supply of snacks and beverages. * Develop calendar of events for location employees in support of division’s cultural goals such as holiday events and unique opportunities for the employees to interact. * Organize and maintain project and personnel files; develop filing methods and procedures as appropriate. Maintain document tracking system and contact list. * Coordinate arrangements for maintaining adequate inventory levels of supplies for the office including letterhead, envelopes, and other products. Track use of department equipment. * Estimated travel is between 3-4 times per year.

* Ability to manage multiple tasks and a demanding and inconsistent workload; excellent time and project management skills; demonstrated planning and organizing skills. * Advanced skill level in Microsoft Office Suite software (Word, PowerPoint, Excel; Outlook), proficiency in ERP system(s) such as SAP, proficiency in travel and expense systems such as Concur, demonstrated ability to accurately type a minimum of 60 words per minute. * High school diploma, equivalent, or equivalent experience with at least five years’ experience supporting a senior level executive; previous experience with presentation graphics, budget preparation, monitoring and managing sensitive and confidential information. * Certified Professional Secretary; and a minimum of two years college course work is preferred. * Demonstrated ability to communicate (verbal and written) with all levels of internal and external customers. * Demonstrated ability to work independently and as a team member. * Demonstrated ability to set priorities and to respond to changing demands from multiple sources. * Ability to exercise discretion and independent judgment. * Demonstrated ability to maintain confidentiality. * Analytical and problem solving skills; * Excellent facilitation and teamwork skills. * Ability to support an unpredictable schedule.