Records Clerk

Novitex is a managed services provider in the document outsourcing industry. Through innovations in document processing that include our end-to-end framework, we work with clients to get the right information to the right person — securely — and in a timely manner. Approximately 500 Fortune 500 companies, government entities and AmLaw 200 firms turn to Novitex to develop custom solutions that work toward improving their information-intensive workflows.

A Records Clerks role are vital to the organization of a company’s communication. With a strong attention to detail, they will facilitate a variety of tasks to ensure high levels of customer service in a fast paced environment

• Entering accurate file and document information into a records management database
• Creating, labeling and shelving legal case files
• Locating, compiling and distributing requested files, documents and information
• Inter-filing documents into existing files
• Maintaining efficient organization and arrangement of the file room
• Using a handheld bar-code scanner to track the location and movement of case files
• Processing inactive and closed files in preparation for transfer to off-site storage
• Maintaining daily productivity logs in order to monitor department activities and work load
• Researching case information in various client databases as needed
• Other duties as assigned

You need great people skills, patience and the ability to multi-task to be good at this job. Other aspects of your background will include:

• At least one (1) year of previous records management or file room experience
• High school diploma or equivalent (GED) required
• Standing, bending and stretching to retrieve files and boxes from shelves
• Lifting and carrying up to 50 pounds as needed
• Ability and willingness to climb short ladders or step stools and keeping balance with or without loaded boxes
• Ability for loading, pushing and unloading carts of boxes or files
• The ability to pass a Novitex background check and pre-employment drug test
• Working knowledge of Microsoft Office Software
• Familiarity with databases and database software
• The ability to type 30 words per minute