Executive Administrative Assistant

ADT is a leading provider of security and automation solutions for homes and businesses in the United States and Canada. ADT's broad and pioneering set of products and services, including ADT Pulse® interactive home and business solutions, and health services, meet a range of customer needs for today’s active and increasingly mobile lifestyles.

The Executive Assistant is responsible for providing comprehensive administrative support and managing the day-to-day operations of the VP, Customer Care. This position has frequent contact with high-level industry executives, industry organizations, and government officials. The Executive Assistant will interface regularly with the direct reports, their assistants, other senior executives.

• Maintains VP’s calendar, including meeting planning and preparation.
• Screens and prioritizes mail.
• Maintains follow-up file to proactively advise VP of upcoming events, activities appointments, meetings, and deadlines.
• Responds to inquiries and resolves issues not requiring VP's attention.
• Places outgoing calls on behalf of VP.
• Maintains formal log of incoming telephone calls.
• Prepares all travel arrangements.
• Maintains a complete filing system.
• Processes expense reports and invoices.
• Assists in preparing presentations, as necessary.

Education/Certification:

• Bachelor’s degree or equivalent work experience preferred

Experience:

• 5+ years executive administrative experience in a high level environment.
• Skills:
• Strong computer skills (Microsoft Word, Excel, Power Point).
• Very strong power point skills (putting together presentations with graphics etc)
• Proactive bias
• Self confidence
• Highly organized with a strong attention to detail.
• Ability to work in a high pressure, fast moving environment.
• Superior customer service orientation.
• Ability to maintain confidentiality regarding sensitive issues or information.
• Ability to prioritize and switch-task
• Must be flexible and adaptable.
• Strong interpersonal skills to project image of the VP.
• Ability to successfully interact with individuals at all levels of an organization.
• Superior verbal, listening and written communications skills.
• Strong business ethics.
• Able to represent the office and groups of Customer Care in a highly professional manner.