Sales Administrative Assistant

WAXIE Sanitary Supply

(Seattle, Washington)
Full Time
Job Posting Details
About WAXIE Sanitary Supply
WAXIE understands that no matter what type of business you are in, that you need to provide a clean and healthy environment for your staff, customers, students or patients – at the lowest total cost. That’s why WAXIE delivers total facility supply solutions for every market sector, from innovative surface sanitation/disinfection to entryway matting and site maintenance solutions.
Summary
At WAXIE, having exceptional administrative support staff is essential to running a successful operation. This "jack of all trades" position will be responsible for performing administrative assistance to our sales team.
Responsibilities
* Type correspondence, memos, proposals, bids, flyers, lists, forms, and special projects for the assigned Sanitary Maintenance Consultants. Prepare catalogs, literature, and other materials for mailing. * Update customer quotes. * Mail MSDS to customers. * Research and resolve customer problems accurately and efficiently. * Handle customer service calls and duties when Customer Service Department is overloaded and/or short-staffed. * Email customers updates, quotes, bids, etc. * Assist Sanitary Maintenance Consultants by phone and in person. Communicate regularly with consultants regarding customer pricing, problems or requests. * Create spreadsheets according to Sanitary Maintenance Consultant’s needs. * Act as a liaison with Sanitary Maintenance Consultants, Contract Services Department, Marketing, Purchasing, etc. * Process mailed and faxed purchase orders. * Continually enhance product and service knowledge. * Key sample tickets for Sanitary Maintenance Consultant’s demos. * Make sure orders go out with correct sell price and special costs. * Provide a high standard of efficiency, accuracy, and courtesy to all customers and WAXIE employees. * Assist in planning Annual Sales Banquet and bi-yearly Customer Appreciation Day. * Assist Sales Managers and Sales Support Manager with maintaining literature rack, library, and sample rooms. * Other duties as assigned.
Ideal Candidate
* Excellent customer service skills. * Strong written and verbal communication skills. * Ability to multi-task. * Strong Excel skills. * Proficient in Microsoft Word (PowerPoint a plus). * Previous AS400 (Aplus) experience preferred. * High School Diploma or equivalent.

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