Administrative Assistant

ZS Associates is the world’s largest consulting firm focused exclusively on improving business performance through sales and marketing consulting solutions, from customer insights and strategy to analytics, operations and technology. Together, we design and implement strategies that lead to greater market share, more competitive operations and increased use of today’s latest technologies.

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills. The Administrative Assistant performs administrative support functions and operations for client facing project teams.

* Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence); * Provide scheduling support to individuals (appointment, calendar and meeting management); * Prepare domestic and international travel logistics (itineraries, visas, etc.); * Complete administrative processes like expense reports; * Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.); * Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials); * Address problems and troubleshoot with internal and external stakeholders; * Handle special projects with demanding deadlines; * Hours are 8:30 am – 5:00 pm.

* At least 3 years of relevant work experience as a front desk Administrative Assistant, preferably in a professional services fast pace environment supporting busy phones and a large client team * Strong oral and written communication skills * Professional appearance and friendly demeanor with ability to exercise good judgment and discretion * Attention to detail, ability to manage a wide variety of tasks and meet deadlines, reliability/dependability and flexible * Mature, proactive self-starter with ability to work independently * Team player * Online booking tools experience * Computer fluency with MSOffice (Word, PowerPoint, Excel) and Outlook