Proposal Coordinator I (ID)

WSP | Parsons Brinckerhoff has a combined 130-year history, with roots in companies founded in the United States, the United Kingdom and Canada. Over the years, dozens of companies based in these countries and internationally were merged to create the firm known today as WSP | Parsons Brinckerhoff.

A Proposal Coordinator I is a professional that, with the assistance and supervision of the marketing manager, coordinates the development of proposal documents that are responsive to Requests for Proposals (RFPs)/Qualifications (RFQs) that solicit professional services from the infrastructure development industry and market our firm’s strategic consulting services. As a Proposal Coordinator I, the right candidate should be able to work with limited oversight and should be able to coordinate and execute all required elements of a proposal, as well as taking direction for incorporating the sales case in partnership with senior marketing and technical staff. Prior to the release of the RFP, the Proposal Coordinator I works with a marketing manager, pursuit manager, local management, and/or technical staff to research the project context, track action items, and document the activities related to the proposal and implement the “win” strategy developed by the marketing team. Upon receipt of the RFP, the Proposal Coordinator I is responsible for developing the proposal outline, compliance matrix and the proposal production schedules. They are also responsible for ensuring that internal and external requirements are communicated with the team and for confirming that these RFP requirements are satisfied. The Proposal Coordinator I works closely with the project manager, technical staff, local office management, and marketing manager to ensure a complete document is created that communicates the win strategy. In cases where a presentation is necessary, the Proposal Coordinator I works with the technical team and marketing management to support the development of the presentation, including developing PowerPoint presentations, or other support. The right candidate must be able to work well under deadline pressure. We are looking for energetic, motivated candidates with advanced written and verbal communication skills, the ability to work as part of a team, and strong organizational skills. The ideal candidate must be able to produce high quality materials under strict deadlines and simultaneously coordinate multiple pursuits at various stages of development. We need someone who is able to manage projects and lead cross-functional teams with limited to no supervision. Writing, editing and computer skills (Microsoft Office Suite) are required!

* Under limited supervision, work as part of a proposal team responding to RFPs and RFQs nationally and internationally * Develop marketing proposals and supporting materials including some writing of non-technical sections and supporting presentations * Coordinate all proposal materials (graphics, text, forms and subconsultant material) into a polished, client-ready package * Develop qualifications packages, resumes, project descriptions, awards submittals and other custom marketing materials * Opportunity to work with different offices across the country and internationally; limited travel may be necessary * Follow WSP | Parsons Brinckerhoff’s high standards for quality in all marketing deliverables * Other marketing duties, as required

* A minimum of 1-2 years of experience in professional services or office experience * Bachelor’s degree in communications, marketing, technical writing or related field. * Proficiency in Microsoft Word, PowerPoint and Excel (experience in Adobe Creative Suite is a plus, but not required) * Strong organizational skills * Good time-management skills * Detail oriented * Good communication skills and the ability to work in collaborative team environments * Ability to effectively multitask and prioritize to meet multiple deadlines, often on short notice * Strong document formatting, page design and layout skills * Strong copy editing and/or writing skills