Office Lead

Vaco partners with clients on critical projects and strategic talent acquisitions in the areas of finance, accounting, technology, healthcare, general administration and more.

Vaco Staffing is currently seeking an Office Lead for a contract to hire opportunity with a multi-family and commercial renovation company in Memphis, TN. This position will provide administrative support for the accounts receivable department, greet the incoming guests, and review and maintain client and vendor documentation. The qualified candidate will have at least 3-5 years of professional working experience in a corporate environment. Bachelors or associates degree is preferred.

* Cash deposits and application, including maintaining cash receipt files. * Communicate with regional admin team regarding unidentifiable A/R receipts. * Maintain A/R credits approved by management. * Scan any vendor invoices received by mail or fax to accounts payable email. * Review new subcontractor requests/packets to ensure compliance with our general liability, worker's compensation, and automobile requirements, including maintaining electronic files for packets and certificates of insurance. * Communicate with regional admin team regarding missing or incomplete subcontractor requirements. * Maintain physical file of vehicle titles and registration. * Monitor/order office supplies and sundries for the Memphis office. * Distribute all incoming mail and faxes. * Prepare any requested shipping packages. * Answer incoming phone calls. * Greet incoming guests.

* 3-5 years of professional experience working as an admin in a corporate environment. * Bachelor's or Associate's degree in business, accounting, or related-field is preferred, or relevant work experience. * Strong computer skills, especially Microsoft Excel, Outlook, Word and PowerPoint. * Must be able to organize, prioritize, and meet deadlines. * Candidate must be detail-oriented and have the ability to multi-task. * Must be self-directed and able to complete projects with limited supervision.