Assistant Production Manager

Since 2008, ToonBox Entertainment has been bringing to life original content for film, television and interactive media with concepts derived from captivating character designs and story-lines. With leading edge stereoscopic technology, ToonBox elevates its creations into the next generation of entertainment.

Manage the day-to-day operation of the production including crew scheduling, department scheduling and tracking. Also responsible for ensuring the projected parameters for production goals, quotas and schedule are met and/or reset as required (if applicable). The Assistant Production Manager may also manage the Production Coordinators and Team Leads to maintain the proper amount of resources throughout the production’s various departments during visual development and pre-production.

**Scheduling** * Macro schedule – work with Producer/Production Manager using budgeted assumptions, breakdown and create a more detailed departmental schedule. * Manage assigned departments to ensure resources are on target. * Create and analyze production reports per department and work with Producer/Production Manager to develop a weekly production status report. * Breakdown story reel to plan for new work to be produced. Schedule out work in partnership with Producer/Production Manager and CG Supervisor as necessary. * Support Producer/Production Manager in terms of defining specific start dates for new hires. Partner with Producer/Production Manager (and Recruiting) to ensure start up agendas and packages are prepared for all new hires. * Update and modify master schedule as required throughout production. Communicate changes to all applicable people. * Identify schedule variances and monitor changes incurred from approved production plan; recommend corrective action as necessary. **Tracking** * Conduct a detailed review of all materials. * Oversee the tracking of art work and weekly footage targets in assigned areas. * Evolve the file management system as necessary, including that of all artwork created by the design department. * Ensure that the file management and/or tracking system is being used properly. Check all data for accuracy and to ensure the project is on track. * Ensure artists are tracking their output and addressing their notes correctly. **Production** * May be assigned responsibility for voice recording and casting. * Work with Producers/Production Manager to get clearance feedback and implement it. * Prepare and distribute weekly production reports to all applicable people. * Provide Line Producer/Producer/Production Manager with activity reports on a weekly basis. * Make recommendations for improvements to production and pipeline systems, particularly with-respect-to scheduling, flow of information, milestone realization, and resource management. * Help to achieve and balance creative and operational goals of the project. * Identify production issues and proactively loopback this information to production. * Coordinate screen credits for the production’s final credit cards and main credit roll. **Supervision / Communication** * Understand and message company core values and encourage and inspire creativity in departments. * Inspire and motivate team members to perform their best; recognize team members by celebrating success. * Creatively solve problems, eliminate roadblocks and focus on issues at hand. * Communicate any scheduling and/or quota issues to the Line Producer/Producer/Production Manager; proactively encourage open communication between the team and other departments. * Provide a forum, guidance, and direction for crew members who communicate production / work related issues, promoting an open door policy between, staff, departments and Production Management personnel. **Other** * Liaise with Overseas Manager to ensure Input/Output requirements are delivered between studios. * Liaise with Facilities Coordinator to ensure adequate resources (i.e. furnishings, lighting, and stationery supplies/items) for the production. * If requested, work with the Line Producer, and Production Accountant, review and code production related purchase orders, invoices, and expenses. * Partner with the Production Accountant to monitor production staff attendance and approve production staff requests for time off (as applicable). * Approve weekly timesheets and ensure they are delivered to the Payroll Manager on time. * Perform other various duties as assigned by the Line Producer/Producer, including note-taking and distribution of notes.

**Required Skills and Experience:** * Project management – proven ability in managing projects from concept to completion. Able to prioritize appropriately and always meet deadlines. * Excellent teamwork – ability to assemble and motivate teams and work effectively with others. * Strong written & verbal communication – ability to interact with and integrate requests of directors; good at following directions. * Organization – demonstrated organizational skills, including a strong attention to detail. * Strong problem solving skills. * Excellent conflict resolution and negotiation skills. **Qualifications:** * Experience in traditional 2D and 3D animation production. * Experience with Shotgun or other data tracking software is a must. * Minimum 2-3 years’ experience in Production Management. * Proficient in MS office suites including Excel and Word. * Overseas animation experience a bonus.