Marketing and Research Assistant

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

Jones Lang LaSalle is looking for an Brokerage Assistant to join its winning team of professionals in its Portland office. This position will be responsible for providing full administrative and marketing support to four or more key executives in the organization. Duties performed may include a broad range of complex tasks involving confidential or technical information. This position requires a person who can be responsible for prioritizing projects in order to meet multiple deadlines in a fast-paced, team-oriented environment. Requires 3-5 years relevant experience.

* Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents * Create and maintain detailed real estate documents requiring high levels of accuracy including, market surveys, tours, proposals, etc. * Serve as an information resource by conducting research, assembling data, and performing special projects * Maintain and update client/prospect databases * Coordinate mass marketing mailings * Process and check expense reports * Invoice transactions, keep accurate work in progress/commission reports for brokers * Update and maintain CRM database * Provide informational assistance by directing telephone traffic and greeting clients * Participate in regular administrative staff meetings and division meetings * Provide cross-functional backup to administrative staff as needed * Create, maintain and/or purge files and records, including real estate transaction files * Schedule appointments and coordinate travel arrangements * Maintain adequate office supply levels and troubleshoot office equipment problems

* Perform other related duties as assigned * Minimum 3-5 years administrative experience, preferably in commercial real estate * Must have had at least 2 years of experience supporting multiple people * Strong ability to multi-task with multiple projects and deadlines in a “high volume” work environment * Strong organizational, creativity, interpersonal and communication skills. * Advanced working knowledge of Microsoft Word, Excel, Power Point, and Internet programs. * Must be able to work independently; take initiative to get things done with little supervision * Type 65+ WPM.