Financial Assistant

Hollister Staffing

(Cambridge, Massachusetts)

Temp-to-Hire

Job Posting Details

About Hollister Staffing

Hollister is a woman-owned, full-service recruiting firm dedicated to connecting talent with opportunity, located just steps from Boston’s Financial, Government and Innovation Districts. Our areas of expertise are in Technology, Accounting & Finance, and Administrative & HR. We fill contract, contract-to-hire and direct hire positions. In celebration of our 25th year, we launched the Hollister Institute, which has shaped our unique culture by fostering integrity, open communication and passion.

Summary

Our client, a very well-known university is seeking an experienced Higher Education Financial Assistant. The candidate must have a proven ability to deliver complex communications support in a fast-paced higher education environment.

Responsibilities

* The Finance Coordinator will ensure compliance with federal, state, granting agency, and university regulations and will serve as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures
* The candidate will ensure regulatory compliance with sponsor regulations
* The Assistant will identify problems and initiate or recommend remedial action, advise project staff on established policies and procedures, interpret the terms and conditions of the sponsoring organization, and perform related job duties as required 
* Ensuring all financial documents meet all state and federal regulations and laws 
* Responsible for complex calendar management for faculty, including making travel arrangements, supporting in house meetings and lunches, and scheduling department events 
* Must be comfortable being the main point of contact for the department. Required experience managing an office, including ordering office supplies and maintaining a clean and orderly space

The Finance Coordinator will ensure compliance with federal, state, granting agency, and university regulations and will serve as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures
The candidate will ensure regulatory compliance with sponsor regulations
The Assistant will identify problems and initiate or recommend remedial action, advise project staff on established policies and procedures, interpret the terms and conditions of the sponsoring organization, and perform related job duties as required
Ensuring all financial documents meet all state and federal regulations and laws
Responsible for complex calendar management for faculty, including making travel arrangements, supporting in house meetings and lunches, and scheduling department events
Must be comfortable being the main point of contact for the department. Required experience managing an office, including ordering office supplies and maintaining a clean and orderly space

Ideal Candidate

Bachelor’s degree required in Finance or Accounting
1-5 years of office experience required
Previous experience supporting multiple managers/administrators desired
Knowledge of financial administration software
High degree of proficiency in Word, Outlook, and Excel
Diplomatic, with excellent phone and written communication skills and exquisite attention to detail and accuracy
Proven ability to be a team player among a team
Extremely organized, with project management sensibilities
Previous experience in higher education a must
Knowledge of SAP, or similar accounting software
Basic knowledge of html, WordPress, Dreamweaver, or similar web updating software