Administrative Assistant II

Hollister is a woman-owned, full-service recruiting firm dedicated to connecting talent with opportunity, located just steps from Boston’s Financial, Government and Innovation Districts. Our areas of expertise are in Technology, Accounting & Finance, and Administrative & HR. We fill contract, contract-to-hire and direct hire positions. In celebration of our 25th year, we launched the Hollister Institute, which has shaped our unique culture by fostering integrity, open communication and passion.

This is a contract position, perfect for someone with around 3 years of administrative experience who is looking to take on a new challenge. This institution has great culture, and is looking to find top-level talent for this open-ended role!

* Managing calendars and scheduling meetings * A wide range of administrative tasks such as copying, document management, completing spreadsheets and presentations, and more * Expense reporting * Booking travel, processing travel vouchers and handling related tasks * Answering department’s phone line, providing information or routing calls as appropriate * Coverage for reception desk during absences (lunch, etc.) * Some event planning activities: coordinating with caterers, booking event spaces, etc.

* Bachelor’s degree preferred * 3-5 years’ administrative experience * Excellent communication skills, both written and verbal * Experience managing a calendar with MS Outlook or similar scheduling program * Experience booking travel for others (complex – including car rentals, flights, etc.) * Advanced level MS Office skills (Excel, Word, PowerPoint) * Organized, great time management skills * Exceptional customer service skills, able to respond to requests with appropriate sense of urgency