Administrative Assistant

HOK

(Salt Lake City, Utah)
Full Time
Job Posting Details
About HOK
HOK is a global design, architecture, engineering and planning firm. We use design to enrich people’s lives and help organizations succeed. Our 1,800 people collaborate across a network of 24 offices on three continents.
Summary
We are currently seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to one or more leaders or possibly a department.
Responsibilities
* Manages day to day workflow of the department. Requires extensive contact with internal employees and external clients. * Inputs data into various information systems. * Manages project filing system both electronic and paper * Provides administrative support to one or more leaders or a department including opening and distributing mail, scheduling meetings, and arranging business travel, etc. * Handles frequent telephone, email and personal contact with internal employees and external clients. * Manages client contact information. * Provides project support by composing correspondence, proposals and agreements, project progress reports and invoices, performs data entry and maintains project files. * Serves as meeting coordinator for client, departmental and /or office meetings. * Provide reception relief duties. * Perform construction administration dues for project teams. * May perform other administrative duties for the department. * Takes personal responsibility for fostering a green workplace through sustainable work practices. * Fosters a commitment to external and internal client service.
Ideal Candidate
**Required Skills** * Advanced knowledge of administrative practices and procedures. * Flexible and able to function well in a fast-paced environment. * Ability to maintain high degree of confidentiality and strong adherence to the practice of business ethics. * Great interpersonal skills and the ability to interact with all levels of staff. * Expert multi-tasker and prioritizer. * Proven ability to independently solve problems. * Highly organized and meticulously detail-oriented. * Ability to work independently with little to no supervision and in a team environment. * Outstanding communication skills both verbally and in writing. * Proficiency in MS Office including Excel, Word, PowerPoint and Outlook. MS Project proficiency preferred. * Ability to learn and master new information technology systems. * Proficiency in Newforma preferred. **Required Experience** * High school diploma or equivalent required; Bachelor’s degree preferred. * 2 plus years’ supporting at an administrative level. * Previous experience in architecture or related professional services firm preferred.

Questions

Answered by on
This question has not been answered
Answered by on

There are no answered questions, sign up or login to ask a question

Want to see jobs that are matched to you?

DreamHire recommends you jobs that fit your
skills, experiences, career goals, and more.