Claims Administration Project Coordinator

As a global business and technology consulting services leader, Enclipse focuses on delivering tangible solutions to its clients.

• Support project management activities (55%):
  • Researches budget related inquiry and supports monthly budget report creation
  • Support collection of information needed for Project Management templates
  • Support revising operational work flow and policies/procedures
  • Support communication activities to include owning communication drafts
• Support administrative services of the Claims department such as the following (35%):
  • Provide administrative support to Claims directors and managers
  • Orders office supplies; maintains office printer, copier, fax supplies; and performs other administrative support functions
  • Assures all outgoing and incoming mail is appropriately managed
  • Completes all Telecommunications, IT requests, service requests and other appropriate requests for department. Tracks progress, monitors for outcomes and timely notifies the owner
  • Coordinates preparation of meetings, including departmental lunches, year-end meetings, etc. Role includes event planning, logistics, distribution and preparation of meeting materials, communication, support agenda preparation, procurement of data/telecommunications equipment, and supplies, and etc
  • Compile, transcribe and distribute meeting minutes
  • Ensures directories, department distribution lists, phone trees, and organization charts are kept up to date
  • Arrange and schedule out of area travel to include airfare, car transportation/car rental and lodging accommodation
  • Processes all departmental accounts payable requests, maintains files of these invoices and tracks/monitors progress to ensure invoices are paid on time and are accounted to the correct cost center
  • Uses a variety of software (Excel, Access, Word, PowerPoint, etc) to provide administrative support
  • Other administrative duties as assigned
• Generate operational reports (10%):
  • Remedy system reports
  • Support management dashboard preparation
  • Other metric reporting as requested

• Minimum of High School Diploma or GED
• One of the following:
  • 6 years’ experience in managed care plan or in a managed care environment
  • 4 years’ experience in managed care plan or in a managed care environment and an Associate’s Degree in Business Administration, Accounting, Finance, or related field
  • 2 years’ experience in managed care plan or in a managed care environment and a Bachelor’s Degree in Business Administration, Accounting, Finance, or related field
• Proficient with software used by the department such as Excel, Word, PowerPoint, Access, Visio
• Experience with MS Project and Remedy preferred