Property Coordinator - Commercial

CIM Group® is a premier full service urban real estate and infrastructure fund manager with approximately $20.5 billion of assets under management. Since its founding in 1994, CIM has been a process- and research-driven investor that mitigates risk through the fundamental analysis of the long-term drivers in communities.

This position’s primary responsibility is to provide administrative and operational support for the efficient running of the management office and assigned commercial properties within a specified portfolio.

• Receive, respond to and direct incoming phone calls. Greet tenants and third-parties who visit CIM offices in person. Establish and maintain position relationships with tenants, vendors and guests.
• Receive, open and distribute incoming mail. Manage outgoing correspondence and other mailings.
• Schedule meetings, events, use of common area conference rooms, etc.
• Prepares invoices for payment by reviewing, coding and processing all accounts payable in accordance with budget guidelines, scans and inputs into accounting system for payment.
• Generates all tenants’ billings including rent and above standard invoices on a monthly basis.
• Creates and enters work order requests that are received either by phone or e-mail and distributes to appropriate person.
• Maintains on-site records in compliance with company policies and procedures.
• Function as day-to-day liaison with third-parties, including tenants, construction contractors, security service, vendors, cleaning contractor and others. Communicate routine needs and respond to third-party requests. Escalate significant issues to management as necessary.
• Assist with coordination of tenant move-ins/move-outs, lease executions/terminations, tenant signage, etc.
• Maintain an effective program of producing finished copies of all written materials and correspondence. Update directories and address lists such as the emergency call lists for management office personnel, tenants and vendors.
• Assist property management with preparation of the annual budget and provide on-going support with variance analysis, reporting, etc.
• Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies and verifying receipt of ordered items. Exercise cost-controls on ordering and use of supplies.
• Assistance with or make employee business travel arrangements as needed.

• Bachelor's Degree or equivalent work experience.
• One year of office and clerical experience in a commercial office environment.
• Experience with policies and procedures related to the efficient and effective running of a property management office for commercial assets including but not limited to, property operations, leasing, development, construction, safety regulations, etc.
• Must possess a valid state-issued driver’s license.
• MS Office including Excel, Word, PowerPoint
• Familiar with Nexus Payables or similar software application.
• Familiar with Yardi or similar software application.