Office Manager / Receptionist

Billtrust

(West Chicago, Illinois)
Full Time
Job Posting Details
About Billtrust
Billtrust™ is the inventor of payment cycle management. Billtrust’s Quantum Payment Cycle Management solution accelerates cash flow by automating invoice delivery, invoice payment, and cash application. Companies can improve operational efficiency throughout the invoice-to-cash process with electronic invoicing and payments in a flexible, cloud-based solution.
Summary
As the first smile that our employees and visitors see at Billtrust, you will utilize your upbeat attitude to provide exceptional customer service at the front desk of our Chicago office(s). You will handle the flow of people though the business and ensure that all receptionist responsibilities are completed accurately and delivered with high quality.
Responsibilities
This includes screening and forwarding incoming phone calls as well as effectively communicating with all vendors and service providers. Your well-developed multi-tasking skills will be critical as you manage various administrative support tasks such as assisting in the planning and managing of company events, sorting incoming and outgoing mail, replenishing our office and break room supplies, managing our meeting calendar and supporting our sales team. As part of our HR team, you will also act as the Ambassador for the Billtrust Employee Recognition Program.
Ideal Candidate
* Professionalism, strong interpersonal skills and a positive attitude; our Receptionist is a cheerleader for our company * Strong multi-tasking skills and an ability to prioritize tasks independently under tight deadlines * Microsoft Office skills combined with strong written communication skills to effectively create and distribute company- wide correspondence * Proactive mindset to anticipate roadblocks and an ability to provide solutions as they arise * Willingness and ability to utilize well-honed organizational skills in activities such as planning and coordinating events or taking on administrative support tasks as needed * Flexibility to commute from our West Chicago office to our Downtown office and vice versa based on upcoming scheduling needs/events * Bachelor’s degree preferred
Compensation and Working Conditions
Benefits Benefits included

Additional Notes on Compensation

Competitive salary, stock options and 401(k) with company match: We appreciate our employees and we make sure they know it. Benefits: We offer full-time employees multiple healthcare packages, including free and low cost options.

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