Senior Administrative Assistant

Aon is a global provider of risk management, insurance and reinsurance brokerage, human resources solutions, and outsourcing services. It employs over 60,000 people in 120 countries worldwide. ACIA is a unit of Aon, based in Dublin, which was set up in 2009. It is one of the first centers established in Ireland that are dedicated to data analytics and innovation.

This position will primarily support the Head of Corporate Real Estate. This position has access to and regularly works with information of the most sensitive, highly confidential, strategic, and critical nature. The scope and complexity of this position is such that the Executive Assistant is regularly dealing with diverse matters that require substantive knowledge of the Senior Leader’s area of responsibility.

* The Executive Assistant ascertains the nature of incoming phone calls, accurately records messages, and transfers calls as necessary. * Communicates in person and through correspondence with high level contacts inside and outside the company such as vendors, customers, and senior leadership. * Composes correspondence, memos, presentations, organizational charts, confidential materials, etc. * Schedules and coordinates meetings, conference calls, and other executive events. Informs attendees of function dates and times, reserves meeting space, provides the appropriate equipment/materials and provides hospitality services as needed in these meetings. * Maintains and manages calendars in, including heavy coordination of travel arrangements and itineraries both domestic and international. * Initiates, establish, and communicates department meetings on behalf of the Senior Leader. Prepares agenda. Follows up on meeting action items. * Organizes, prioritizes, and summarizes the content of incoming materials, specially gathered information, special requests, and meetings. * Prepares special, one-time or ongoing reports; proofreads board materials; summarizes or replies to inquiries; and creates, maintains and updates spreadsheets to support reporting and analysis for senior leader approval. * Maintains database information, such as mailing lists, vendors, etc. in applicable format. * Files correspondence and other records.

* High School Diploma required; Associate/Bachelor’s Degree preferred. * Possesses over 6 years of administrative experience. * Is able to maintain confidentiality related to private and confidential business matter. * Operates with discretion. * Is highly organized, with strong multi-tasking skills. * Strong attention to detail. * Must have excellent verbal/written skills. * Proficient in MS Office, Excel and PowerPoint required.