Front Desk Administrative Assistant

ZS Associates is the world’s largest consulting firm focused exclusively on improving business performance through sales and marketing consulting solutions, from customer insights and strategy to analytics, operations and technology. Together, we design and implement strategies that lead to greater market share, more competitive operations and increased use of today’s latest technologies.

We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our San Mateo, CA office. The Front Desk Administrative Assistant coordinates and assists with all front desk operations.

* Front desk reception (answering phones, greeting visitors, handling deliveries); * Supports the Office Manager and Consultants with travel, expense reporting, calendar management and misc projects as assigned * Coordinates and supports internal group meetings and activities * Assisting with keeping the reception area presentable for visitors; * Assists with meeting management including catering * Assists with invoice reconciliation; * Increases office productivity (screen calls, interact with vendor/clients, email correspondence, etc.); * Coordinates and assists with catering for internal meetings and activities; * Hours are 8:30 am – 5:00 pm, Monday - Friday.

* High school diploma required; post-secondary education or Associate’s/Bachelor’s degree preferred; * Prior work experience as a Front Desk Administrative Assistant in a professional services environment; * Prior customer service skill preferred; * Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable; * Strong oral and written communication skills; * Professional appearance and demeanor with ability to exercise good judgment and discretion; * Attention to detail, dependability/punctuality; * Capable of working in a fast pace and demanding environment; * Strong multi-tasking skills required; * Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines.