Executive Assistant II

The Yahoo Mail mobile team owns and operates two of the most popular apps in the world, for millions of people daily. The apps are vital to the company's success and are relied upon by people for critical tasks every day. We take our responsibility very seriously and work together to focus on user needs first, which drives the success of our products. We pride ourselves on high quality and setting engineering and product standards in the industry.

We are looking for a seasoned Executive Assistant to support two of our Vice Presidents in Product. The environment is fast-paced, energetic, and customer focused! The successful candidate will have a collaborative and friendly work style, be exceptionally well organized with ability to multi-task and prioritize, and have executive facing written and verbal communication skills. This individual plays a critical role within the Video, Design & Emerging Products team and the greater executive staff EA team.

* Provide first class administrative and project management support for multiple VPs * Serve as the brand extension for the executive, escalating and communicating on his/her behalf and serving as a team liaison * Handle and maintain highly confidential and sensitive information * Schedule and manage extremely demanding calendar, while keeping the exec highly accessible * Communications. Read/prioritize executive’s email and mail. Prepare meeting materials ahead of time * Interface and collaborate daily with executive staff and other Executive Assistants across Yahoo both locally and in other offices in the US and internationally on various matters * Coordinate complicated international and domestic travel, accommodations and logistics * Event plan, execute and measure and set cadence for frequent business meetings, offsite conferences, all hands events * Organize events and meetings, video conferences and conference calls * Initiate purchase orders, reconcile invoices, track budgets, and complete expense reports * Develop an understanding of the department’s operations, culture, policies and procedures * Multi-task and work on many projects simultaneously * Think strategically and bring business acumen * Cover for other Executive Assistants when they are absent * Responding to the global nature of our business, respond to evening and weekend calls or email

* Bachelors degree or equivalent experience. Minimum of 4 years of high level, complex executive administration work experience at senior level or equivalent including heavy calendaring, complex travel coordination at the executive level in a quickly moving, dynamic environment. * Understands the intricacies of working in and supporting executives and his/her team in a sales environment. * Power-user of Google docs as well as Word, Excel and PowerPoint. * Ability to work and strive in a fast-paced, matrix environment and execute against multiple projects and deadlines, prioritizing and re-prioritizing * Excellent communication skills - verbal and written involving high-level communications with internal and external contacts; Ability to listen and simplify details depending upon target audience; Ability to influence others; Manage conflict appropriately, know when to delegate issues upward * Collaborates and brings a mindset of ultra responsiveness with EAs and other staff up, down and across the organization * Demonstrated ability to take initiative, anticipate needs of the executive and his team and exercise independent, sound judgment * Demonstrated passion for continuous learning, improvement, and sharing best practices