Clerical

Uplifting the human spirit is a lofty statement for any organization to promote as their objective, especially given the challenging world we live in today. Quality health and human services for individuals, families and communities in need are a priceless resource.

Person in this position will be responsible for the clerical and secretarial aspects of the program

* General administrative/secretarial support to the program, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties; *Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings; * Attendance with and/or representation of the Director or designee at various community meetings when requested; *Provide clerical support to the Director and other administrative staff as requested; * • Provide clerical functions as necessary to maintain the quality of WestCare’s policies and procedures manuals; * Make travel arrangements for staff members as needed; *Maintain filing system for administrative files and any other relevant files; * Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff; * Participate in daily shift exchange including documenting in facility log at the end of shifts and thoroughly reviewing log at the start of shifts; * Provide assistance to the CDCR CCIII to maintain filing system, and provide general clerical function as necessary. * • Provide assistance to the bookkeeper to maintain filing system, and provide general clerical function as necessary, have a working knowledge of excel. * Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and * Perform all other duties as assigned.

* Two (2) experience in a secretarial or administrative assistant position, preferably in a social service setting; * Excellent communication skills including superior writing skills; * Attention to detail; * Ability to exercise good judgment and discretion; * Ability to work well in a team environment; * Superior organizational skills; * Strong computer skills, to encompass all Microsoft Office applications; *Adherence to the highest standard of ethical conduct, especially to standards governing confidentiality; * Professional appearance and demeanor; * Must be in possession of a valid California Driver’s License and be eligible for WestCare vehicle insurance; * Must be able to pass a criminal history background screening and receive clearance from the California Department of Corrections and Rehabilitation; and *CPR Certification, First Aid Certification and an Annual Tuberculosis test. **Education:** *High School Diploma or equivalent is required.