Administrative Assistant

WAXIE understands that no matter what type of business you are in, that you need to provide a clean and healthy environment for your staff, customers, students or patients – at the lowest total cost. That’s why WAXIE delivers total facility supply solutions for every market sector, from innovative surface sanitation/disinfection to entryway matting and site maintenance solutions.

At WAXIE, having a strong administrative support staff is essential to running a successful operation. This position will be responsible for performing administrative assistance to our General Manager, Sales Managers, Operations Manager, and Warehouse Manager.

• Create and edit correspondence, presentations, memos, proposals, bids, flyers, lists, forms, and special projects for the General Manager, Sales Managers, Operations Manager, and Warehouse Manager.
• Assist in planning employee and customer banquets and activities, meetings or get–togethers. This will include, but not limited to, Employee of the Quarter meeting, the year-end holiday party, summer picnic, sales banquet, vendor meetings, and staff meetings.
• Serve as back-up to administrative HR related duties i.e. form completion, on-boarding, exit-interviews, benefit enrollments.
• Create and continuously update a relational database to store critical customer information.
• Run and analyze monthly margin reports for sales reps to ensure maximum product profitability.
• Create, implement, and enhance tracking systems for customer leads such as email blasts, correspondence, and tracking dashboards.
• Other duties as assigned.

• Previous high level administrative assistant experience.
• Efficient in Microsoft Word, Excel and PowerPoint.
• Previous AS400 (Aplus) experience preferred.
• Previous customer service experience a plus.
• Ability to multi-task between several projects.
• Excellent customer service skills.
• Ability to work with a diverse group of individuals.
• High school diploma or equivalent.