Administrative Assistant

WAXIE Sanitary Supply

(Livermore, California)
Full Time
Job Posting Details
About WAXIE Sanitary Supply
WAXIE understands that no matter what type of business you are in, that you need to provide a clean and healthy environment for your staff, customers, students or patients – at the lowest total cost. That’s why WAXIE delivers total facility supply solutions for every market sector, from innovative surface sanitation/disinfection to entryway matting and site maintenance solutions.
Summary
At WAXIE, having a strong administrative support staff is essential to running a successful operation. This position will be responsible for performing administrative assistance to our General Manager, Sales Managers, Operations Manager, and Warehouse Manager.
Responsibilities
* Create and edit correspondence, presentations, memos, proposals, bids, flyers, lists, forms, and special projects for the General Manager, Sales Managers, Operations Manager, and Warehouse Manager. * Assist in planning employee and customer banquets and activities, meetings or get–togethers. This will include, but not limited to, Employee of the Quarter meeting, the year-end holiday party, summer picnic, sales banquet, vendor meetings, and staff meetings. * Serve as back-up to administrative HR related duties i.e. form completion, on-boarding, exit-interviews, benefit enrollments. * Create and continuously update a relational database to store critical customer information. * Run and analyze monthly margin reports for sales reps to ensure maximum product profitability. * Create, implement, and enhance tracking systems for customer leads such as email blasts, correspondence, and tracking dashboards. * Other duties as assigned.
Ideal Candidate
* Previous high level administrative assistant experience. * Efficient in Microsoft Word, Excel and PowerPoint. * Previous AS400 (Aplus) experience preferred. * Previous customer service experience a plus. * Ability to multi-task between several projects. * Excellent customer service skills. * Ability to work with a diverse group of individuals. * High school diploma or equivalent.

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