Executive Assistant

TNTP is a national nonprofit founded by teachers that believes our nation’s public schools can offer all children an excellent education. Today we’re a diverse team from a wide range of fields, united by a fierce commitment to helping school systems end educational inequality and achieve their goals for students.

TNTP seeks a full-time Executive Assistant to support the day to day work of TNTP’s leadership team. This position will be based in TNTP’s central office in Brooklyn. The position requires occasional travel for team meetings and retreats, as well as one organization-wide conference a year.

**What You’ll Do** As an Executive Assistant, you will provide thoughtful and responsive administrative savvy to help TNTP’s Leadership Team work more efficiently, so they can focus on the organization’s most critical priorities. You will be exposed to a broad perspective on the organization’s work and will have the opportunity to regularly interact with a variety of internal and external stakeholders including board members, TNTP staff, clients, press, irreplaceable teachers, and other VIPs. **Specific responsibilities will include:** * Manage calendars for a department’s leadership team, comprised of Executive Vice Presidents (EVPs) and Vice Presidents (VPs), including: * Scheduling meetings and conference calls, gathering and sharing appropriate background/preparatory material, and coordinating offsite meeting logistics * Structuring VP/EVP schedules and reconciling day to day tasks with his or her evolving priorities * Identifying opportunities to increase VP’s/EVP’s efficiency through thoughtful time management * Schedule travel and coordinate related arrangements * Complete and submit timesheets, expense reports, and vendor invoices * Collaborate with EVPs, VPs, and other TNTP staff to plan and execute logistics for department and team meetings, retreats, and professional development opportunities * Communicate regularly via email and phone with a variety of stakeholders including TNTP staff and other education leaders * Take meeting notes and share next steps with collaborators as needed * Participate as a member of the Executive Assistant team and collaborate with the team to determine roles, systems, and best practices * Provide back-up support for the Office Manager in TNTP’s Brooklyn Office * Model TNTP’s culture to all **What You Bring** **We expect our Executive Assistant to:** * **Multi-task effectively**. Prioritizing tasks comes naturally, you enjoy learning new things, and work well under pressure in a fast paced environment. * **Be thorough and accurate**. You will be tasked with managing many details and helping multiple leaders who have different preferences stay organized as they manage multiple competing priorities. * **Communicate thoughtfully**. Your writing is clean and simple. You always consider your audience and use superb judgment, whether sending a quick email response or drafting a message for a large group. * **Be a natural problem-solver.** You can quickly identify challenges, analyze the root causes, and propose creative solutions. You anticipate what EVPs will need and act on your ideas, helping TNTP’s leadership focus on their most important work.

* 3+ years of experience providing administrative support, particularly for senior leaders * Experience leading peers and defining best practices * Extraordinary attention to detail * Excellent interpersonal communication and writing skills * Excellent calendar management, event planning, organizational and time-management skills * Advanced MS Office skills and aptitude to quickly learn web-based software applications for expenses, invoices, and internal knowledge management * Expert multi-tasking ability, including the ability to work well under pressure in a fast-paced environment * The ability to work effectively with others at all levels of an organization and to consistently display a high level of professionalism and customer service in all interactions * The ability to proactively identify challenges and actively work to find solutions * Associate’s degree preferred * Flexibility and comfort with ambiguity