Executive Assistant, Social Innovation

At Toyota, we work hard to create some of the highest quality vehicles on the road. But there is more to our story. We’re also finding innovative ways to advance society with cutting edge technology, and our commitment to creating a positive impact on people, local communities and the environment.

The primary responsibility of this role is to provide officer-level administrative and secretarial support for the Group Vice President and Chief Social Innovation Officer with global travel demands and geographically dispersed staff.

* Respond appropriately to Client requests * Manage calendars by scheduling meetings (calls, video conferences, web meetings) across multiple time zones, including internationally with Japan. * Email support by maintaining contacts lists and monitoring messages for prioritization and response and interacting appropriately with outside influencers, Toyota team members at all levels and vendors/agencies * Arranging dynamic travel schedule for domestic and overseas meetings, including visa applications, troubleshooting with travel agency/airlines * Timely/accurate submission of expense reports in multiple currencies, P-Card transactions, work time entries * Establishing excellent rapport with internal/external stakeholders; negotiating commitments to mutual benefit * Document creation to support executive briefings and staff meetings

* Possess the ability to learn the work patterns of the executive and anticipate needs as well as work independently with minimal direction when executive travels * Communicate effectively across cultures to coordinate with Japan counterpart (in English) * Ability to handle multiple scheduling requests from the organization with speed and accuracy * Be high-energy, self-motivated, and professional with strong initiative for improving processes * Be discreet and sensitive in dealing with matters of a confidential or private nature * Have excellent interpersonal skills and telephone skills when interfacing with all levels of team members * Have strong written and verbal communication skills * Possess 5 or more years of executive administrative support experience * High School diploma or GED required, college degree a plus