Executive Assistant

We are a custom software design and development company. We help clients succeed by measurably impacting the world around us through technology.

The Executive Assistant to the Executive Committee (EC) and plays a highly visible and key support role. The position requires an experienced, organized, and detail-oriented self-starter who enjoys supporting organizational leadership in a variety of ways. This role requires someone who is flexible, thrives in a fast paced environment while being resourceful and has the ability to multi-task while meeting tight deadlines.

**Key responsibilities for CEO include:** * Supports the CEO directly and as such manages a variety of projects * Actively manages the CEO’s calendar, appointments and scheduling including making him aware of both his business and personal commitments * Provides "Project Management" assistance to the CEO on a variety of topics, including monthly all employee meetings to review company health and goals, speaking engagements, board meetings and the corporate calendar * Produces/Project manages the design and production of the quarterly report. * Coordinates with internal communication team to promote consistent messaging from executive committee. * Proactively works with EC Executive Committee to ensure they meet deadlines on key deliverables established by the CEO * Builds relationships externally with key vendors and clients to assist the CEO with Client Management activities * Represent the company and its culture well given this role can be the first point of contact for clients and potential clients * Sets up meeting rooms and ensures food and/or beverage are appropriately ordered for all meetings * Coordinates all travel arrangements and related travel itineraries and agendas. * Submits timely expense reports. * Other key responsibilities as assigned by the CEO **Key responsibilities for Executive Committee include:** * Supports the Executive Committee directly and as such manages a variety of projects * Manages calendar, appointments and scheduling * Provides "Project Management" assistance to the Executive Committee on a variety of topics, assisting as needed to ensure key deliverables are met in the organization * Proactively works with Executive Committee to ensure they meet deadlines on key deliverables established by the CEO * Works collaboratively across the organization to assist in the coordination of meetings, projects, and deliverables as assigned by the Executive Committee * Sets up meeting rooms and ensures food and/or beverage are appropriately ordered for all meetings * Coordinates occasional travel arrangements and related travel itineraries, agendas, and expense reports. * Other key responsibilities as assigned by the Executive Committee **Additional responsibilities and expectations include:** * Filling in at the main reception desk as a back-up when needed * Providing support on certain projects for The Nerdery’s owners * Standard hours Monday – Friday from 7:30 am – 4:30 pm * May be required to work more than 40-hours/week * May be required to be available outside of standard hours for ad hoc business purposes

* Understands the importance of superb client service as a representative of The Nerdery * High energy, positive personality with enthusiasm * Experience with managing Google calendars * The ability to work independently and appropriately handle confidential information * Excellent written & verbal communication skills * Independent judgment to plan, prioritize and execute a diverse workload * The ability to identify and resolve problems effectively * Demonstrated poise, tact and professionalism * The ability to meet tight deadlines and be nimble enough to change direction multiple times within a day, week or month * Highly proficient with PowerPoint and other presentation software * Desire to learn new technologies * Creative thinker who is not afraid to experiment with new ways of doing things **Education/Experience** * Minimum of 10 years of executive administrative support experience in a fast paced service business