Senior Administrative Assistant

As one of the world’s largest financial services companies, Prudential’s individual and institutional customers rely on us to protect and grow their financial well being.

• Perform administrative functions for vice presidents of Gibraltar Ventures including but not limited to travel and meeting planning, email monitoring and calendaring activities, attendance tracking, expense and invoice processing.
• Responsible for logistics coordination for video and teleconference calls and meetings for individuals with demanding schedules.
• Perform administrative duties including scanning, photocopying, faxing, filing, and records retention activities as required.
• Responsible for technology procurement orders, information security requests and inventory tracking
• Coordinate on-boarding of new hires (including technology, HR policy and procedure, training and security)
• Assume additional tasks including managing special projects as requested

• Minimum of an associate's degree is required
• 5 years of practical business experience
• Demonstrated intermediate to advanced level proficiency in Microsoft Office suite, all applications
• Mac experience preferred
• Works independently but also as a strong team member
• Strong communication and interpersonal skills to support the team
• High degree of attention to detail
• Excellent organizational skills with the ability to successfully manage multiple priorities
• Demonstrated ability to proactively identify and recommend process improvements
• Strong listening skills with the ability to analyze the situation and take appropriate action
• Ability to work under tight deadlines and in a fast paced, agile environment
• High degree of motivation and ability to quickly learn
• Flexibility to work overtime when necessary
• Demonstrated ability to maintain confidentiality and professionalism at all time