Senior Administrative Assistant

As one of the world’s largest financial services companies, Prudential’s individual and institutional customers rely on us to protect and grow their financial well being.

* Perform administrative functions for vice presidents of Gibraltar Ventures including but not limited to travel and meeting planning, email monitoring and calendaring activities, attendance tracking, expense and invoice processing. * Responsible for logistics coordination for video and teleconference calls and meetings for individuals with demanding schedules. * Perform administrative duties including scanning, photocopying, faxing, filing, and records retention activities as required. * Responsible for technology procurement orders, information security requests and inventory tracking * Coordinate on-boarding of new hires (including technology, HR policy and procedure, training and security) * Assume additional tasks including managing special projects as requested

* Minimum of an associate's degree is required * 5 years of practical business experience * Demonstrated intermediate to advanced level proficiency in Microsoft Office suite, all applications * Mac experience preferred * Works independently but also as a strong team member * Strong communication and interpersonal skills to support the team * High degree of attention to detail * Excellent organizational skills with the ability to successfully manage multiple priorities * Demonstrated ability to proactively identify and recommend process improvements * Strong listening skills with the ability to analyze the situation and take appropriate action * Ability to work under tight deadlines and in a fast paced, agile environment * High degree of motivation and ability to quickly learn * Flexibility to work overtime when necessary * Demonstrated ability to maintain confidentiality and professionalism at all time