Administrative Assistant

* Represent Prologis in a positive and effective manner, exhibiting behavior consistent with the company’s values * Support attorneys and paralegals in the legal department with their day-to-day responsibilities * Support investment services team with administrative responsibilities, such as scanning and saving transactional documents * Assist with various types of real estate transactions, due diligence processes, running reports using Yardi, Peoplesoft and Serengeti, and collection and tracking of signature pages on closing documents and other documents * Assist with closing binder assemblage, coordination of closing logistics and document preparation and delivery to title companies * Use Serengeti for data input for leasing and purchase and sale transactions, tracking of legal matters and report generation * Reviewing and drafting of correspondence and other documents, word processing, powerpoint/excel spreadsheet creation, editing, and technology support, and general administrative duties, such as preparing expense reports and coordinating travel arrangements * Coordinate meetings, ordering, setting up materials and food, setting up and cleaning up conference rooms, preparing handouts or other materials, and addressing special equipment needs * Assist with the payment of invoices * Manage State Bar Compliance for attorneys (e.g. CLE, annual payments, etc.) * Organize and maintain files and other records (hard copy and electronic); handling retrieval and requests for offsite files, and administrative tracking of letters of credit * Other duties and special projects as assigned * Assist legal department as needed based upon availability

* Enthusiastic, positive attitude, good team player and customer service oriented * Independent, self-directed, organized and diligent worker, and able to work with minimal supervision * Flexible in order to respond quickly and positively to shifting demands and opportunities * Ability to maintain strict confidentiality * Excellent written and verbal communication skills * Computer proficiency: MS Word, MS Excel, MS Outlook, and MS PowerPoint, willing to learn Serengeti (a legal invoice and matter management system) * Detail oriented with strong organizational skills * Ability to interact with co-workers and other divisions in a respectful and professional manner * Ability to interact with external parties * Good sense of humor and thrives in a fast-paced environment * Minimum High School or GED Equivalent with college course work preferred * A minimum of three years of experience in an office environment * Currently a notary public in Colorado or willing to become a notary public in Colorado