Executive Administrative Assistant

NBCUniversal is one of the world’s leading media and entertainment companies in the development, production, and marketing of entertainment, news, and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, and world-renowned theme parks.

Ensures a fluid work environment within the office of the Executive(s) they support by performing administrative/clerical and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

• Provides administrative and secretarial support for the executive(s) and corresponding department that may include typing, mailing, emailing, faxing, dictation, copying and other essential clerical duties.
• Maintains executive(s)’ calendar, makes all necessary arrangements for appointments and travel.
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard UO procedures.
• Develops and maintains reports (including expense reports), databases, spreadsheets and/or files as appropriate and required.
• Screens/prioritizes/directs incoming calls and mail/correspondence taking appropriate actions as necessary.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Perform other duties as assigned.

Scope:

Responsible for coordinating and executing all clerical duties for Executive in order to ensure effective and efficient time management.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

• Proficiency in MS Word and Excel required.
• Proficiency in MS PowerPoint and Outlook preferred.
• Proficiency with telecommunication devices (e.g., Blackberry, iPhone) preferred.
• Familiarity with UO systems is a plus.

Consistent attendance is a job requirement.

Education:

High school degree or GED is required. Bachelor’s degree is preferred.

Experience:

3 to 5 years of senior administrative assistant experience required; or equivalent combination of education and experience.

Physical Demands:

While performing the duties of this job, the individual is required to:

• Regularly (2/3 of the time or more) sit for prolonged periods; talk; use hands and fingers to grip, pinch, handle or feel objects, tools or controls; repetition-using an input device-a keyboard or mouse-in a steady manner; use close vision with or without corrective lens (clear vision at 20 inches or less).
• Frequently (1/3 to 2/3 of the time) use distance vision with or without corrective lens (clear vision at 20 feet or more); use color vision (ability to identify and distinguish colors); maintain concentration/focus (e.g., ability to interpret the work environment and make decisions on predetermined operating policies and procedure).
• Occasionally (1/3 of the time or less) stand for prolonged periods; walk for prolonged periods (including ability to walk at a given pace that is predetermined by a moving sidewalk); hear audible alarms, voice commands with background noise; climb stairs / ladders; stoop, kneel, crouch or crawl; reach, pull, push with hands and arms above/below head; repeat motions more than twice per minute; lift up to 10 pounds with control; push up to 20 pounds with control; use peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point).

Work Environment:

While performing the duties of this job, the individual is required to:

• Frequently (1/3 to 2/3 of the time) use a motorized company vehicle or a leased or personal vehicle for company business; will require a valid Florida state driver’s license.
• Occasionally (1/3 of the time or less) work in outdoor weather conditions to include direct sunlight, heat or cold.