Administrative Assistant I

The Mount Sinai Health System is an integrated health care system providing exceptional medical care to our local and global communities. Encompassing the Icahn School of Medicine at Mount Sinai and seven hospital campuses in the New York metropolitan area, as well as a large, regional ambulatory footprint, Mount Sinai is acclaimed internationally for its excellence in research, patient care, and education across a range of specialties.

The Administrative Assistant provides administrative support services for one or more individuals, a department or a division. Assists supervisor in routine personnel, budget and other operational details. Typically reports to a manager, director or division head.

* Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages and instructions. * Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting. * Assists in the planning and logistical coordination of meetings and office activities, forums and conferences. * May prepare minutes of meetings, agendas, correspondence, statistical reports, tables and other documents and transcribes dictation as needed. * Prepares and follows up on purchase orders, change orders, check requests and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff * Makes travel arrangements and accommodations. * Prepares travel reimbursements and expense reports. * Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s). * Screens telephone calls, answers routine inquiries or refers caller to the appropriate individual for response.

* Education: Associates Degree in Secretarial Science or related field, or HS/GED plus two years of related experience. * Bachelors Degree preferred. * 3 years administrative or medical office experience required