Executive Level Administrative Assistant

Mary Kraft Staffing was founded in 1989 by Maryland native Mary Kraft and has since partnered with industry-leading healthcare, financial, commercial and service industry clients to increase productivity and drive cost savings through an array of flexible, cost-effective staffing and outsourced HR options.

Mary Kraft Staffing is partnering with a reputable Baltimore organization to place an Executive Assistant. The position is located in Baltimore, MD. This a temp to possible hire position, and is full time. This executive assistant will support the organization’s senior executives and managers, as requested. Given the nature of this position, we are looking for someone with a high level of professionalism and discretion.

- Provides high-level administrative support to an individual that holds a senior position - Resolves administrative issues and problems that arise throughout the course of the day - Schedules all appointments, speaking engagements, events, etc. including scheduling priorities - Ensures that leadership is fully prepared for meetings and appearances; including compiling and preparing materials, confirming meeting details and expectations - Processes and prioritizes incoming mail and ensures mail is correctly processes and tracked in a timely manner - Plans writes, edits, and manages distribution of letters, memoranda, and other communications - Communicates regularly with individuals and groups across the organization and with external constituents - Processes expenditures for payment, reconciles accounts, and monitors expenses within budgetary framework - Staffs high level meetings as needed to record and draft minutes

- Bachelor’s Degree is strongly preferred, or equivalent experience - Three years administrative support at the executive level is required - Excellent written and verbal communication is required - High attention to detail is required