Executive Assistant- Medical

Mary Kraft Staffing was founded in 1989 by Maryland native Mary Kraft and has since partnered with industry-leading healthcare, financial, commercial and service industry clients to increase productivity and drive cost savings through an array of flexible, cost-effective staffing and outsourced HR options.

• Provides high-level administrative support to an individual that holds a senior position in a medical office

• Resolves administrative issues and problems that arise throughout the course of the day

• Schedules all appointments, speaking engagements, events, etc. including scheduling priorities

• Ensures that leadership is fully prepared for meetings and appearances; including compiling and preparing materials, confirming meeting details and expectations

• Processes and prioritizes incoming mail and ensures mail is correctly processes and tracked in a timely manner

• Plans writes, edits, and manages distribution of letters, memoranda, and other communications

• Communicates regularly with individuals and groups across the organization and with external constituents

• Processes expenditures for payment, reconciles accounts, and monitors expenses within budgetary framework

• Serves as the executive’s most senior administrative staff

• Staffs high level meetings as needed and records and drafts minutes

• Must have 1-2 years’ previous experience working in a medical setting

• Bachelor’s Degree is strongly preferred, or equivalent experience

• Three years administrative support at the executive level is required

• Excellent written and verbal communication is required

• High attention to detail is required