Administrative Assistant

Primary Responsibilities

• Assure timely and accurate processing of invoices.
• Master internal processes and online tracking system including creating purchase/media orders, job jackets, and reports.
• Reconcile media, purchase, and insertion orders.
• Manage up to 54 budget spreadsheets, ensuring accuracy and making appropriate adjustments accordingly
• Contact vendors to confirm billing information and other details
• Compile and organize billing files and records
• Provide billing reports and updates on a regular basis
• Basic Accounts Receivable and accounting cycle knowledge a plus, but not requirement

Basic Requirements

• Excellent people skills
• Strong communication skills: written, verbal and presentation
• Superior skills and good knowledge of Microsoft Excel.