Project Coordinator

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

* Partner with team to help achieve team’s production and operational goals * Search, add, edit Investor information, and run reports within Client First (CRM) and other relevant systems * Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development * Input incoming Confidentiality Agreements for properties into CapLink and manage electronic archives * Provide support to team in technology applications, i.e., CRM, CapLink, In-Design, ExactTarget, Outlook, Word, and other company supported programs * Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors * Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars * Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards * Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books * Schedule, set up and clean up meetings, lunches, and corporate events * Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings * Prepare and process expense reports on a regular and timely basis. * General day-to-day office management (i.e., maintain office supplies, route incoming calls, IT & AV troubleshooting, manage catering/conference room setup, mail distribution) * Assist in the maintenance of project files, including budgets – vendor invoice processing, production schedules, copies and completed work samples. * Maintain all project files, including budgets, production schedules, copies and completed work samples

**Requirements:** * Bachelor’s Degree or commensurate experience preferred * Workplace experience, minimum of 2 years in administrative support role required * Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook * Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice. **Qualifications:** * Excellent planning and organizational skills * Attention to detail * Strong written and verbal communication skills * Excellent proofreading skills * Proven ability to take initiative and follow through with limited guidance and direction * Understanding of and commitment to client services * Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service – team player * Ability to learn and master new skills quickly and independently