Licensed Brokerage Administrative Assistant

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

As a Licensed Brokerage Administrative Assistant, Client Services your role will be to support our local office personnel and brokers of the Company. This will involve multiple assignments, often handling details of a confidential nature. Responsible for prioritizing projects to meet multiple deadlines in a fast-paced, team oriented environment.

* High standards of professionalism, strong work ethic * Professional appearance * Strong organization skills to manage multiple priorities, short deadlines; high stress * Strong prioritization and communication skills to manage workload from dynamic executives * Maintain high level of confidentiality * Self-motivated, initiative, team player * Ability to work autonomously with limited direction * Ability to track the progress of evolving documents over an extended period of time * Have advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.) * Filing * Type reports, proposals, spreadsheets, mass mailings and all daily correspondence * Meeting, event, conference call coordination as needed * Maintain and update assigned agents’ client/prospect database * Maintain accurate broker work in progress via Dealio database * Coordinate broker tour schedules * Ability to complete lease abstracts * Understanding of BOVs; * Perform financial analysis for transactions * Assemble control books for completed transactions * Preparation of client invoices * Working knowledge of mapping software; * Good understanding of local market; * Obtain floor plans per broker direction * Participate in regular administrative assistant meetings and division meetings. * Perform other related duties as assigned. * Assist with general office duties as needed * Production of proposals, broker letters, mass mailings, marketing plans * Coordinate travel arrangements and process expense reports * Expense report preparation, submission, reconciliation and tracking * Identify problems and implement problem-solving resolutions with limited supervision * Possess analytical ability in order to gather and summarize data for reports

* Three or more years in commercial real estate research or closely related field * Command of local markets and business, with good understanding of macro trends and historical perspective * High level analytical skills and problem solving ability and written and oral communication skills * Real Estate License Preferred * Polished presentation skills and ability to credibly establish profile in the marketplace with clients and media * Ability to effectively and professionally meet client expectations and positively represent the firm * Ability to multi-task, succeed under pressure and effectively manage time and workload * Proactive and strategic thinking and ability to lead research initiatives, align research with the business and innovate research output * Direct client presentation and project management experience * Command of requisite technology including Excel, PowerPoint, and Word and database systems * Bachelor’s or Master’s degree in business, economics or related field required * Motivated and self-starting with a desire to succeed and contribute to the success of a team * A desire to work within a diverse, collaborative, and driven professional environment