Brokerage Assistant

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate. We’re a Fortune 500 company. We work across 80 countries, in 280 different offices, with a team of over 60,000 individuals. And we look after a property portfolio of over 4bn square feet, all on behalf of our clients.

- Work closely with brokers to leverage their time and productivity - Provide high level support often handling a large amount of details relating to complex real estate transactions. - Organize, manage, and execute on objectives with minimal oversight, a strong attention to detail, a high level of professionalism, and with appropriate timeliness. - Prepare and distribute presentations, reports, proposals, spreadsheets, correspondence and other documents requiring high levels of accuracy - Process and check expense reports, invoice transactions, keep accurate work in progress/commission reports for brokers, and update and maintain CRM database - Assist in implementing marketing strategies by coordinating the creation and production of marketing and communications materials - Perform general administrative duties such as answering phones, filing, faxing, processing mail, scheduling Fedex deliveries, scheduling meetings and making travel arrangements to further support and leverage the sales process. - Provide informational assistance by directing telephone traffic and greeting clients - Maintain adequate office supply levels and troubleshoot office equipment problems - Provide backup to administrative staff as needed

- Minimum of an Associate Degree, Bachelor’s degree preferred or equivalent of 3-4 years’ administrative experience in a fast paced professional services environment - Must have had at least 2 years of experience supporting multiple people - Strong ability to multi-task with multiple projects and deadlines in a “high volume” work environment - Strong organizational, creativity, interpersonal and communication skills. - Advanced working knowledge of Microsoft Word, Excel, Power Point, and Internet programs. - Must be able to work independently; take initiative to get things done with little supervision and be a team player - Strong proofreading and editing abilities