Facilities Manager

IAP is a leading provider of global-scale logistics, facilities management, and advanced professional and technical services. With more than 1,600 employees in more than 20 countries around the world, we solve our public and private sector customers’ most demanding challenges. For us, we engage the “unexpected.

The facilities manager is responsible for managing the construction and maintenance of utilities, buildings, and equipment to include electrical, plumbing, carpentry, air-conditioning, heating, painting, and/or general maintenance. The facilities manager is the primary contact for facilities project activities and is responsible for identifying facility needs, creating budgets, obtaining estimates, and allocating resources as appropriate.

• Coordinates the construction, modification or installation of building facilities and equipment.
• Ensures compliance with government regulations and environmental, health and security standards.
• Oversees facility space allocation and layout to ensure maximum efficiency; Coordinates intra-office relocations; Plans for future developments and makes recommendations based on strategic business objectives.
• Manages maintenance and repair of facilities equipment to include alarm systems, fire extinguishers, irrigation system, and a variety of office equipment. Conducts and documents regular inspections.
• Plans and manages facility services such as event set-up, catering, waste disposal, cleaning, secure document shredding, grounds, shoreline, and parking lot maintenance.
• Prioritizes facility modifications, performs financial forecasting and budgeting, and allocates resources to complete all preventive and corrective maintenance tasks.
• Ensures appropriate facility management staffing levels.
• Manages vendor and contractor relationships; Obtains quotes for services, compares costs to maximize cost-effectiveness, and negotiates contracts; Monitors vendor deliveries to ensure quality and quantity criteria are met; Reviews invoices for accuracy; Manages service contracts to ensure company needs are being met.
• Verifies labor expended and materials used and inspects projects for conformance to standards, codes, and safety practices.
• Collaborates with Procurement for RFPs.
• Develops and implements cost reduction initiatives.
• Generates and presents facility management reports.
• Responds to facility and equipment alarms and system failures. On call 24/7.
• Responds expeditiously and appropriately to emergencies, urgent issues, and requests.

Education & Experience:

• BA in Facilities Management, Facilities Engineering or a related field, such as Business Administration or Construction Management.
• Must have 6 to 9 years of progressive facility/project management experience or 4 to 7 years with MBA.
• Experience supervising a multifunctional maintenance staff.

License & Certifications:

• Project Management Professional Certification (PMP) highly desired.

Knowledge & Skills:

• Frequent use and working knowledge of industry practices, techniques, and standards.
• Working knowledge of Maximo and Microsoft Office applications, primarily Excel.
• Procurement and contracts experience.
• Ability to lead teams and interact effectively with all levels of employees and management.
• Strong written, verbal, analytical, and negotiating skills.

Physical Demands/Working Environment:

• See Workfit or Physical Demands Job Analysis