Executive Assistant

HWKN (Hollwich Kushner)

(New York, New York)

Full Time

Job Posting Details

Responsibilities

- HWKN is looking for an extremely organized Executive Assistant (EA) to join our team. 
- If you strive in a fast-paced environment, have a can-do attitude, and is always up for new challenges, then you’ll fit right in.
- Our EA will perform a variety of administrative functions to support our Principals and Business Operations team. - As part of our fast growing firm, you'll have the opportunity to take on a variety of tasks and projects as you're willing and able.

- With considerable independence, EA will be responsible for organizing/coordinating schedules, making travel arrangements, preparing expenses, maintaining confidential files, light bookkeeping and other duties. You are dedicated to operational excellence and attentive service. You are meticulous in your attention to detail. You are autonomous yet collaborative.
- Schedules appointments / meetings; maintains accurate calendars; anticipates and proactively resolves issues.
- Creates, organizes and manages electronic and manual files; prepare expense reports and timesheets.
- Manages work to deal with interruptions, prioritize tasks and schedules, handles challenges. Prioritizes own work schedule, exercises good judgment in making decisions and accomplishes goals independently with little supervision.
- Arranges travel schedule and reservations.
- Completes special projects as assigned to support the Principals and Business Operations team.

HWKN is looking for an extremely organized Executive Assistant (EA) to join our team.
If you strive in a fast-paced environment, have a can-do attitude, and is always up for new challenges, then you’ll fit right in.
Our EA will perform a variety of administrative functions to support our Principals and Business Operations team. - As part of our fast growing firm, you'll have the opportunity to take on a variety of tasks and projects as you're willing and able.
With considerable independence, EA will be responsible for organizing/coordinating schedules, making travel arrangements, preparing expenses, maintaining confidential files, light bookkeeping and other duties. You are dedicated to operational excellence and attentive service. You are meticulous in your attention to detail. You are autonomous yet collaborative.
Schedules appointments / meetings; maintains accurate calendars; anticipates and proactively resolves issues.
Creates, organizes and manages electronic and manual files; prepare expense reports and timesheets.
Manages work to deal with interruptions, prioritize tasks and schedules, handles challenges. Prioritizes own work schedule, exercises good judgment in making decisions and accomplishes goals independently with little supervision.
Arranges travel schedule and reservations.
Completes special projects as assigned to support the Principals and Business Operations team.

Ideal Candidate

College graduate with 2 years+ professional experience.
Ability to communicate clearly and professionally, both verbally and in writing.
Proactive, self-disciplined and confident in an ad hoc environment.
Ability to juggle multiple, often competing priorities while keeping calm and cool.
Adaptable and eager to learn and implement new processes and technologies.
Proficiency in MS Office (Excel)
Valid US working permit.
Points
Experience with Quickbooks; understanding of AE industry accounting / billing software, a strong plus.